Office Manager

Role & Responsibilities

Office Manager Responsibilities

• Create, implement, and continuously improve processes and procedures to ensure the office operates efficiently and effectively
• Own the office budget and office-related expenditures, while managing vendor relationships and contracts for office services, facilities, and supplies
• Partner on planning and execution of company-wide events, offsites, holiday celebrations, and social activities that strengthen culture and employee engagement
• Maintain the overall look, feel, and functionality of the office, including:
• Keeping the kitchen fully stocked, clean, and welcoming
• Ensuring meeting rooms are organized and ready for use
• Coordinating office improvements, upgrades, and design enhancements
• Serve as the primary point of contact for building management, maintenance teams, and office-related vendors
• Monitor inventory and manage the ordering, receipt, distribution, and organization of office supplies, equipment, and deliveries
• Act as the primary liaison with IT for office technology needs and serve as the first point of contact for day-to-day technical issues
• Research, evaluate, and support the implementation of AI tools, automation initiatives, and process improvements that enhance office operations, employee experience, and overall business efficiency
• Identify opportunities to leverage emerging technologies to streamline workflows, reduce manual effort, and improve the employee experience

Administrative Responsibilities

• Provide administrative support to the CEO, CPO, and COO
• Assist with calendar management, scheduling, and coordination across internal teams and external partners
• Coordinate business travel arrangements and itineraries
• Manage office visits from external partners, including scheduling, accommodations, and transportation logistics
• Own, manage, and maintain the company’s out-of-office and holiday calendar to support visibility, planning, and team coverage

HR and Culture Responsibilities

• Support onboarding and offboarding activities for employees, including:
• Coordinating technology equipment and workspace setup
• Managing building access, keycards, and parking arrangements
• Preparing welcome gifts and first-day schedules
• Support recruiting efforts through interview scheduling, candidate coordination, and occasional initial candidate screening
• Serve as a culture champion by coordinating employee birthdays, anniversaries, milestones, and celebrations
• Build and manage an office social calendar that promotes engagement and team connection

Minimum Qualifications

• 2 to 3 years of office management, executive support, operations, or related experience
• High levels of discretion, professionalism, and integrity when handling confidential information
• Previous experience working in a startup, small company, or scrappy environment where wearing multiple hats, solving problems independently, and adapting quickly is the norm.
• Extremely proactive and self-driven, with the ability to anticipate needs and solve problems before they arise
• Technically savvy and comfortable working across a variety of software platforms, business tools, and emerging technologies
• Demonstrated curiosity and interest in leveraging AI and automation tools to improve workflows and operational efficiency
• Excellent written and verbal communication skills
• Exceptional attention to detail and ability to manage multiple priorities in a fast-paced environment
• Strong interpersonal skills, sound judgment, and a service-oriented mindset
• Technically savvy and comfortable working across a variety of software platforms and business tools
• Comfortable operating in an ambiguous and rapidly changing environment
• A people-first mentality with a positive attitude and a passion for creating exceptional employee experiences

Benefits & Perks

• Competitive salary + equity
• Top-tier laptop provided
• 100% company-paid health benefits for base plan coverage, with the option to upgrade to higher-tier plans
• 401(k) with company match
• Unlimited, guilt-free vacation days
• Annual wellness stipend (gym + other wellness activities)
• Monthly house cleaning stipend
• Annual travel allowance
• Monthly cell phone & internet usage stipend
• Charity donation company match
• Employee referral bonus
• Team offsites/activities