Executive Assistant to CEO

About Us

• Our client is a fast-growing, New York-based technology startup building innovative messaging
• API solutions. As they continue to scale, they're looking for a highly organized and proactive
• Executive Assistant to support their CEO and help keep daily operations running smoothly.
• This is an excellent opportunity for an experienced Executive Assistant who enjoys creating
• structure, managing priorities, and supporting senior leadership in a fast-paced startup
• environment.

The Role

• As the Executive Assistant to the CEO, you will be responsible for managing schedules,
• coordinating meetings, organizing priorities, and ensuring the CEO can focus on strategic
• business initiatives.
• This position will begin with core executive support responsibilities and may expand over time
• as the business continues to grow.

Key Responsibilities

• ● Manage and maintain the CEO's calendar and schedule
• ● Coordinate meetings and appointments across multiple stakeholders
• ● Prioritize and organize daily, weekly, and monthly commitments
• ● Schedule personal and professional appointments when required
• ● Monitor calendars and proactively identify scheduling conflicts
• ● Coordinate travel arrangements and itineraries when needed
• ● Support general administrative and organizational tasks
• ● Maintain clear communication and follow-up on action items
• ● Assist with inbox management and meeting preparation as required

Requirements

● Previous experience as an Executive Assistant, Personal Assistant, or Administrative

Assistant

• ● Excellent organizational and time management skills
• ● Strong written and verbal communication skills
• ● High attention to detail and ability to multitask

● Experience using

• ○ Google Workspace (Gmail, Calendar, Docs, Sheets)
• ○ Slack
• ● Ability to work independently and proactively
• ● Professional, trustworthy, and highly confidential approach to sensitive information
• ● Comfortable working in a fast-paced startup environment

Working Hours

• ● Full-time (40 hours per week)
• ● Availability during Eastern Standard Time (EST) business hours
• ● Flexibility to occasionally support outside standard hours when business needs require
• ● Potential for occasional evening or weekend support

What We're Looking For

• The ideal candidate is someone who thrives on organization, enjoys helping leaders stay
• focused and productive, and can anticipate needs before they arise. You'll be a key partner to
• the CEO and play an important role in supporting the growth of an ambitious technology startup.

Preferred Qualifications

• ● Experience supporting founders, CEOs, or senior executives
• ● Previous experience working remotely
• ● Startup experience is highly desirable
• ● Strong problem-solving skills and ability to adapt in a rapidly changing environment