General Virtual Assistant - Building & Construction Industry (Dayshift, Work from Home)

GENERAL VIRTUAL ASSISTANT (BUILDING & CONSTRUCTION)

• Purpose: The position is responsible for providing timely and accurate administrative support. This position is
• responsible for supporting the client to help him stay organized and complete tasks that allow him to focus on
• more advanced responsibilities. The role is integral to the success of the business.

DAYSHIFT WORK FROM HOME

8 AUD per Hour

Number of VAs: 1

• Work schedule: 8am-1pm, Mondays through Saturdays (Perth time)
• Target start date: February 3, 2025

Duties and Responsibilities

• ● Admin tasks like handling paperwork/soft copies
• ● Scheduling activities
• ○ Quantity takeoffs (QTO)
• ○ Reviewing project plans and engineering drawings
• ○ Send out quote requests
• ○ Prepare purchase orders
• ● Data entry
• ● File organization
• ● Calendar management
• ● Schedule an appointment – as required
• ● Schedule and coordinate staff and other meetings – as required
• ● Answer emails promptly
• ● Prepare communications, such as memos, emails, invoices, reports, and other correspondence – as required
• ● Write and edit documents from letters to reports and instructional documents
• ● Create and maintain filing systems
• ● Respond to service enquiries and requests
• ● Communicate and liaise with key stakeholders, suppliers, and traders

Requirements

JOB QUALIFICATIONS

• ● Must have relevant experience of 2 years or more in Administrative support.
• ● Must have Experience with QTO (quantity takeoff)
• ● Strong communication and interpersonal skills
• ● Great attention to detail
• ● Highly organized with good attention to detail
• ● Experience in establishing and maintaining effective administrative systems and processes
• ● Ability to work autonomously and as a team member
• ● Experience in Xero is highly preferred
• ● Deep understanding of the building and construction industry