Payroll Accountant

Payroll Accountant (U.S. Payroll, ADP/Gusto, Reconciliations – Remote)

About the Role

We’re hiring a Payroll Accountant to manage end-to-end payroll processing, tax compliance, and payroll accounting for client organizations.

In this role, you’ll ensure employees are paid accurately and on time , payroll records are compliant and audit-ready , and payroll data is properly integrated into accounting systems.

If you have experience with U.S. payroll, payroll systems like ADP or Gusto, and account reconciliations , this role is for you.

Responsibilities

Payroll Processing

• Process bi-weekly, semi-monthly, or monthly payrolls (50–500 employees)
• Validate time entries, overtime, bonuses, and deductions
• Run payroll using systems such as:
• ADP
• Paychex
• Gusto
• QuickBooks Payroll
• BambooHR

Journal Entries & Reconciliations

• Post payroll transactions into QuickBooks, NetSuite, or Xero
• Reconcile payroll clearing accounts and bank statements
• Record benefits, deductions, and employer contributions accurately

Tax & Compliance

• Prepare and file payroll taxes (federal, state, local)
• Submit required forms:
• 941, W-2, 1099, and state equivalents
• Stay updated on U.S. payroll regulations and compliance requirements

Benefits Administration

• Reconcile healthcare, retirement, and benefits contributions
• Ensure payroll deductions align with employee elections and policies

Employee Support

• Respond to employee inquiries (pay stubs, tax withholding, direct deposits)
• Support onboarding payroll setup for new hires

Reporting & Analysis

• Generate payroll reports and headcount summaries
• Support audits with detailed payroll documentation
• Provide variance analysis vs. payroll budget

Process Improvement

• Improve workflows using Excel, integrations, or automation tools
• Document and maintain payroll SOPs for consistency and compliance

Requirements

• 2+ years of experience in payroll processing
• Hands-on experience with at least one payroll system:
• ADP, Paychex, Gusto, QuickBooks Payroll, or BambooHR
• Intermediate proficiency in:
• Excel or Google Sheets (pivot tables, VLOOKUP, reconciliations)
• Strong knowledge of U.S. payroll taxes and compliance
• High attention to detail and accuracy
• Ability to manage deadlines and resolve discrepancies quickly
• Comfortable working remote aligned with U.S. time zones

Nice to Have

• Certified Payroll Professional ( CPP ) or Fundamental Payroll Certification ( FPC )
• Experience with multi-state or international payroll
• Experience reconciling payroll with accounting systems
• Familiarity with HRIS/payroll integrations (BambooHR, Zenefits, Workday)

Tools & Tech

• ADP / Paychex / Gusto / QuickBooks Payroll / BambooHR
• QuickBooks / NetSuite / Xero
• Excel / Google Sheets
• Payroll and HRIS systems

Why Join

• Manage end-to-end payroll operations with real ownership
• Work in a detail-driven, compliance-focused environment
• Opportunity to improve and scale payroll systems and processes
• Gain exposure to multi-entity and multi-state payroll operations
• Fully remote role with flexible scheduling aligned to U.S. clients

What Success Looks Like

• 100% on-time payroll processing
• Less than 1% payroll error rate
• All tax filings completed before deadlines
• Payroll discrepancies resolved within 2 business days
• Clean, audit-ready payroll records and documentation

Apply Now

• If you’re a Payroll Accountant who can manage payroll accuracy, compliance, and reporting , we’d love to hear from you.
• Apply now and ensure smooth, compliant payroll operations across organizations.