Project Coordinator

Project Coordinator (Asana, Trello, Project Tracking & Operations) – Remote | U.S. Hours

Position Type: Full-Time, Remote

Working Hours: U.S. Client Business Hours (flexible for deadlines)

About the Role

• We’re hiring a Project Coordinator to bring structure, accountability, and visibility across multiple projects.
• This is not a passive admin role — you will act as the execution backbone of the team , ensuring timelines are followed, deliverables are tracked, and stakeholders stay aligned.
• If you’re highly organized, proactive, and thrive in fast-moving environments — this role is built for you.

What You’ll Own

Project Planning & Timeline Management

• Maintain and update project plans using:
• Asana
• Trello
• Monday.com
• MS Project / Smartsheet
• Track:
• Timelines
• Milestones
• Dependencies
• Keep all schedules accurate and up to date

Documentation & Reporting

• Prepare:
• Meeting agendas
• Meeting notes
• Action items
• Maintain documentation in:
• SharePoint
• Google Drive
• Confluence
• Create weekly reports:
• Progress updates
• Risks
• Blockers
• Key metrics

Communication & Coordination (Core Responsibility)

• Act as the central liaison between:
• Project managers
• Team members
• Stakeholders
• Ensure:
• Clear communication
• Alignment on priorities
• Documentation of decisions
• Follow up on tasks and escalate delays when needed

Task & Resource Tracking

• Monitor task completion and dependencies
• Track workload and resource availability
• Ensure no task is missed or delayed

Risk & Quality Management

• Identify:
• Delays
• Bottlenecks
• Risks
• Maintain risk registers and escalate early
• Ensure deliverables meet quality standards before submission

Vendor & External Coordination

• Communicate with vendors and partners
• Track deliverables against agreements
• Escalate issues when timelines or expectations are not met

What Makes You a Strong Fit

• You are extremely organized and detail-oriented
• You proactively follow up (nothing slips through the cracks)
• You communicate clearly and confidently
• You can manage multiple projects at once
• You identify risks early instead of reacting late

Required Experience & Skills

• 2+ years experience in:
• Project coordination
• Operations
• Administrative/project support
• Hands-on experience with:
• Asana / Trello / Monday.com
• Strong Excel / Google Sheets skills:
• Trackers
• Pivot tables
• Conditional formatting
• Strong documentation and communication skills

Nice to Have

• Certifications:
• PMP
• CAPM
• Agile (or in progress)
• Familiarity with:
• Agile / Scrum workflows
• Sprint planning
• Experience in:
• SaaS
• Marketing
• Professional services
• Construction

What a Typical Day Looks Like

• Update project timelines and trackers
• Follow up with team members on deliverables
• Run or support meetings (notes + action items)
• Prepare weekly status reports
• Communicate updates across stakeholders
• Identify and escalate risks early
• Maintain clean, organized documentation

In short

You ensure projects stay on track, visible, and under control.

Key Metrics (KPIs)

• On-time delivery of tasks and milestones
• Consistent, high-quality status reporting
• Zero missed deadlines due to coordination gaps
• Clean, up-to-date documentation
• Positive stakeholder feedback on communication and clarity

Why This Role Stands Out

• High ownership across multiple projects
• Direct exposure to leadership and decision-making
• Clear impact on execution and delivery
• Structured workflows with measurable KPIs
• Growth path into Project Manager / Operations roles

Interview Process

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Task (project tracker + status report)
• Client Interview
• Offer & Background Verification

Apply Now

If you

• Love keeping things organized and on track
• Are proactive and detail-driven
• Thrive in fast-paced environments

This role is a strong fit.