Real Estate Closing Coordinator

Real Estate Closing Coordinator – Remote | PST Hours

Position Type: Full-Time Contract (40 Hours/Week)

Location: Remote | Must Be Available During PST Business Hours

About the Role

At Pavago, one of our clients is hiring a Real Estate Closing Coordinator to support high-volume real estate transactions and help agents operate more efficiently throughout the closing process.

This is a fast-paced, operations-focused real estate coordination role where you’ll assist with

• offer drafting
• addendums
• inspection coordination
• transaction workflows
• communication and documentation
• closing coordination

You’ll work closely with the internal agent team to ensure transactions move smoothly, efficiently, and on time.

If you thrive in

• real estate transaction coordination
• fast-moving operational environments
• detail-oriented workflows
• startup-style teams

this role is a strong fit.

About the Company

• Pavago is hiring for one of its clients — an innovative real estate brokerage leveraging technology and operational efficiency to improve the home buying and selling experience.
• The company combines experienced real estate professionals with modern systems and technology to streamline transactions and improve outcomes for homeowners.

What You’ll Own

Transaction & Closing Coordination

• Support agents throughout the full closing process
• Assist with:
• offer drafting
• purchase agreements
• addendums
• transaction documentation
• Coordinate inspections and follow-ups
• Ensure all transaction timelines and documentation remain organized and accurate

Agent Support & Operational Execution

• Respond quickly to internal agent requests and operational needs
• Help agents maximize transaction efficiency and closing volume
• Maintain strong responsiveness throughout PST business hours
• Support operational workflows during high transaction periods

Communication & Coordination

• Communicate professionally and efficiently through:
• email
• text
• Slack
• Coordinate with internal teams, clients, and transaction stakeholders
• Ensure all parties remain aligned throughout the transaction lifecycle

CRM & Systems Management

• Maintain accurate records across:
• CRM systems
• DocuSign Rooms
• internal communication platforms
• Keep transaction files organized, updated, and accessible
• Support clean operational documentation and workflow tracking

What Makes You a Strong Fit

• You are highly organized and process-driven
• You communicate clearly and respond quickly
• You are coachable, adaptable, and eager to learn
• You can work independently in a remote environment
• You thrive in fast-moving startup environments
• You enjoy supporting operational workflows and transaction coordination

Requirements (Must-Have)

Experience & Background

• Experience in:
• real estate transaction coordination
• closing coordination
• administrative support
• real estate operations
• Familiarity with:
• offer drafting
• inspections
• transaction workflows
• closing coordination processes

Technical Skills

• Experience using:
• CRM systems
• DocuSign Rooms
• Slack
• Google Workspace
• Strong organizational and documentation skills
• Comfortable managing multiple active transactions simultaneously

Communication & Availability

• Strong written and verbal English communication skills
• Ability to work:
• 9:00 AM – 6:00 PM PST
• Availability after business hours when deal volume requires additional support
• Reliable remote work setup and stable internet connection

Nice to Have

• Experience supporting U.S.-based real estate teams
• Startup or fast-growth environment experience
• Familiarity with residential real estate transaction workflows
• Exposure to high-volume transaction coordination environments

What a Typical Day Looks Like

• Draft offers and addendums
• Coordinate inspections and transaction updates
• Respond to agent requests and operational needs
• Update CRM records and transaction documentation
• Communicate with internal teams and transaction stakeholders
• Track transaction timelines and closing progress

In short

You help ensure real estate transactions move smoothly, accurately, and efficiently from contract to close.

Key Metrics for Success (KPIs)

• Accuracy of transaction documentation
• Responsiveness to agent requests
• On-time completion of transaction milestones
• Organization and consistency across records and workflows
• Reduction in operational delays and closing issues
• Internal team satisfaction and operational efficiency

Why This Role Stands Out

• Direct exposure to high-volume real estate operations
• Opportunity to work closely with experienced real estate professionals
• Strong operational ownership and visibility
• Fast-moving startup-style environment
• Opportunity to grow into:
• Transaction Manager
• Operations Coordinator
• Real Estate Operations Lead

Compensation

• Competitive monthly compensation
• Fully remote work environment
• Long-term growth potential within real estate operations

Interview Process

• Initial Screening Call
• Recruiter Interview
• Client Interview
• Offer & Onboarding