Executive Assistant & Founders Associate (Bilingual - LATAM)

Key Responsibilities

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• Executive Correspondence: Manage inbox and drive professional communication with C-Suite executives from major global tech partners.
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• Calendar & Pipeline Management: Oversee complex scheduling and follow up on business deals to keep the pipeline moving.
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• Contract & Legal Operations: Review contracts/legal documents, spot operational gaps, follow up on deals, and assist in closing contracts.
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• Financial Admin: Manage invoices, billing processes, and basic workflows via Stripe.
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• Content & Systems: Create high-quality business presentations/decks and organize company workflows using Notion.
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• High Responsiveness: Maintain an extremely proactive communication loop, responding within minutes during Eastern Time (EST) working hours.

Tools & Platforms Required

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• Notion (Advanced workspace management)
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• Stripe (Invoicing and billing)
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• Presentation Software (PowerPoint, Google Slides, or Keynote for high-level deck creation)
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Contract/Legal Document Review Tools

Qualifications & Requirements

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Bilingual English/Spanish: Exceptional, professional verbal communication.

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Exceptional Written English (Non-AI): This is non-negotiable. The client trains AI models professionally and is highly sensitive to AI-generated text. Your writing must be natural, high-caliber, and completely human.

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Proven Experience: Prior experience supporting C-Suite executives, Founders, or working in Tech/AI startups.

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Legal/Contract Acumen: Strong capability to review documents, identify gaps, and manage contract lifecycles.

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Autonomy: High level of independence; ability to operate with minimal supervision and high accountability.

Technical Requirements

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• USB Headset with Noise Cancellation feature
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Working Webcam

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• Computer with at least 1.8 GHz processor and at least 4GB RAM
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• Main Internet Service Speed: at least 25 Mbps cable connection
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• Backup Internet Service Speed: at least 10 Mbps

Benefits

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• 100% Work-From-Home (Remote from LATAM)
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Job Security, Stability, and Long-Term Career Growth

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Paid Training & Upskilling Opportunities

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Exceptionally Supportive and Inclusive Culture

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Holiday & Overtime Pay

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• Schedule: 9:00 AM to 6:00 PM EST (Eastern Standard Time)
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• Location: Remote (LATAM)