Executive Assistant

What We're Looking For (Essential Skills & Experience)

• Previous experience as an Executive Assistant, Personal Assistant, or Chief of

Staff-style support role

• Excellent written and verbal English communication skills
• Strong organisational and time-management abilities
• Ability to manage multiple priorities simultaneously
• High attention to detail
• Strong problem-solving skills and initiative
• Comfortable working independently with minimal supervision
• Ability to handle confidential information with discretion

Technology & Tools

• Google Workspace (Gmail, Calendar, Docs, Sheets)
• Slack
• Asana or similar project management platforms
• Loom or video-based communication tools
• Figma experience is a bonus but not essential

Success in This Role Looks Like

• Keeping calendars organised and conflict-free
• Proactively reminding and preparing the executive for meetings
• Managing inboxes efficiently and keeping communications moving
• Following up without being asked
• Quickly acknowledging tasks and maintaining clear communication
• Taking ownership of administrative responsibilities
• Bringing calm and organisation to a busy, fast-paced environment

Ideal Personality

• Proactive rather than reactive
• Highly responsive and communicative
• Detail-oriented and reliable
• Comfortable receiving instructions via Loom recordings, Slack messages, and voice, notes
• Naturally organised and process-driven
• Adaptable and resourceful
• Able to work with urgency when required