Accounts Payable / Accounts Receivable Specialist

Spreetail propels brands to increase their ecommerce market share across the globe while improving their operational costs. Learn how we are building one of the fastest-growing ecommerce companies in history: www.spreetail.com.

Spreetail is seeking an Outbound Transportation Specialist to join our EU team. This role is responsible for managing outbound transportation operations across the UK and German markets, ensuring shipments move efficiently, accurately, and cost-effectively from fulfillment centers to customers. The specialist will oversee carrier relationships, shipping systems, rate cards, claims management, and operational escalations while partnering cross-functionally with Fulfillment, Finance, and CX teams to drive continuous improvement, operational accuracy, and reliable delivery performance.

How you will achieve success

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• Inbox & Query Management: Own the shared finance inboxes for Spreetail UK and Germany, triaging and responding to all supplier invoices and finance queries.
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• Inventory & PO Matching: Match inventory invoices against purchase orders in Linnworks, systematically investigating and resolving any discrepancies.
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• Freight Invoice Ownership: Hold freight invoices missing POs and collaborate closely with merchants and suppliers until resolution.
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• System Uploads & Compliance: Upload invoices weekly into Xero for both entities, and ensure German AP/sales invoices are submitted to Datev for audit compliance.
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• Ledger & Bank Reconciliations: Upload bank statements and reconcile all payments, AP ledgers, cashflow trackers, and supplier statements across Xero.
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• Credit Control Operations: Manage credit control for all platform services accounts, monitoring outstanding balances and promptly following up on overdue accounts.
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• AR Reporting & Maintenance: Post and allocate cash receipts, raise credit notes, maintain accurate customer records, and distribute weekly credit control reports.
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• Billing & Freight Recharges: Track and accurately issue freight recharge invoices to platform services customers in coordination with Account Managers.
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• Month-End Close Support: Ensure all processed and uploaded invoices match perfectly with the P&L and Xero to support the broader finance team during close.

What experiences will help you in this role

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• Finance Experience: Proven background in an AP/AR or finance operations role, ideally within an e-commerce or multi-entity environment.
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• Systems Expertise: Hands-on experience with Xero is required; familiarity with Datev , Linnworks , or Dext is highly preferred.
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• Analytical Skills: Strong reconciliation capabilities and data accuracy, with the ability to maintain and update a cashflow spreadsheet.
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• Multi-Entity Capability: Comfortable managing compliance and workflow demands across two different national entities (UK and Germany).
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• Communication & Drive: Exceptional communication skills for managing external partners, paired with the self-starting ability to handle a busy workload independently.