Administrative Professional - Operations, Data & Systems Support

# Administrative Professional - Operations, Data & Systems Support

> Remote Raven · Philippines (Remote) · — · Posted 2026-01-09

**Workplace:** remote

## Description

The **Administrative Professional – Operations, Data & Systems Support** plays a critical role in ensuring the operational efficiency of a growing medical services organization. This position provides comprehensive **administrative, data, and systems support** across internal teams and external client operations.

The role is highly detail-driven and focuses on **data accuracy, onboarding support, technology systems management, and operational documentation**. The ideal candidate is organized, tech-savvy, and comfortable working across multiple platforms that support the delivery of high-quality medical services.

**Key Responsibilities**

**General Administrative & Operational Support**

• Perform a wide range of administrative duties, including scheduling, correspondence, filing, and document management
• Prepare, edit, and format internal documents, forms, and reports
• Maintain equipment inventory and coordinate purchasing with vendors
• Handle confidential information with professionalism and discretion
• Support internal meetings, company events, and communications

**Data Entry & Data Management**

• Accurately enter, verify, and maintain employee, client, and operational data across multiple systems
• Manage and update data within core platforms, including:
• CRM systems (e.g., HubSpot, Salesforce, or equivalent)
• Scheduling and workforce platforms (e.g., Deputy, Workforce)
• HR and payroll systems (e.g., Employee Navigator, QuickBooks)
• Conduct regular data audits to ensure accuracy, completeness, and consistency
• Maintain data security and confidentiality in compliance with HIPAA and organizational policies

• **Cross-Departmental Administrative Support**
• **Human Resources**

• Support administrative onboarding and offboarding processes
• Maintain employee records, certifications, licenses, and compliance documentation
• Track credential and training expiration dates

**Finance & Accounting**

• Assist with invoice tracking, expense reports, and purchase order documentation
• Maintain vendor contract records and payment schedules
• Support expense reconciliation and accounting data entry
• Coordinate vendor billing inquiries and payment follow-ups

**Clinical Services**

• Support clinical operations with scheduling, documentation, and data entry
• Maintain logs for medical supplies and equipment
• Coordinate purchasing and inventory with vendors

**Client Relations / Business Development**

• Support customer onboarding and maintain documentation for new and existing clients
• Enter and update client records in CRM and workflow systems

**Operations & Compliance**

• Support data collection and reporting for key performance indicators (KPIs)
• Assist with operational documentation and compliance tracking

**Technology & Systems Support**

• Serve as an administrator for business tools, managing user access and permissions
• Support rollout and adoption of new technology platforms
• Provide basic system support and user guidance as needed
• Maintain internal process documentation and system resource guides

• **Qualifications**
• **Education & Experience**

• 3+ years of experience in **administrative, data management, or operations support** roles
• Experience with **EHR systems, CRM platforms, and scheduling software** strongly preferred

**Skills & Competencies**

• Exceptional attention to detail and data accuracy
• Proficiency in **Microsoft Office Suite**
• Strong organizational, multitasking, and follow-up skills
• Excellent written and verbal communication abilities
• Tech-savvy, adaptable, and quick to learn new systems
• High level of professionalism, discretion, and integrity

## Requirements
This is a full time role
Up to $6/hr
100% Remote
## Apply
[Apply at Remote Raven](https://apply.workable.com/remote-raven/j/E98DC6DBE5/apply)
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