Accounting & Admin

# Accounting & Admin

> Remote Raven · Philippines (Remote) · — · Posted 2026-01-14

**Workplace:** remote

## Description

**Position Overview**

We are seeking a highly detail-oriented **Accounting & Admin** to support insurance accounting operations, commission reconciliation, carrier payments, and month-end reporting. This role plays a critical part in ensuring accuracy across **direct bill and agency bill reconciliations**, commission tracking, trust accounting, and financial reporting.

The ideal candidate has experience in **insurance accounting** (highly preferred) is comfortable working in **EPIC**, and can manage complex workflows involving carriers, brokers, producers, vendors, and finance partners.

**Key Responsibilities**

**Direct Bill Reconciliation (Download & Non-Download)**

**Download Reconciliation**

• Verify commission amounts against payments received
• Validate PR/BR commission percentages
• Import transactions into **EPIC** and reconcile
• Associate carrier payments accurately

**Non-Download Reconciliation**

• Pull carrier statements from carrier portals or email
• Verify receipt of carrier payments
• Record statements in reconciliation logs
• Associate payments in **EPIC**
• Attach statements to carrier records in EPIC
• Save copies of statements in the Commission folder

**Receipts & Trust Accounting**

• Record carrier payments based on bank register activity
• Track and record vendor and client payments
• Maintain **trust account activity** in Excel
• Record finance funding as **CFIN** on client accounts
• Update trust Excel sheets for all funding activity

**Disbursements**

• Record carrier, vendor, and client disbursements
• Identify and record missing disbursements (e.g., auto-payments) using bank registers

**Payroll Entries**

• Prepare payroll journal entries on the **7th and 22nd of each month**, including:
• Salaries
• Payroll taxes
• Insurance
• 401(k) contributions

**Finance Contracts**

• Issue new and renewal finance contracts for Marketing and Senior Account Managers
• Submit signed contracts for funding
• Request Accounts Payable for finance contracts
• Attach signed finance contracts and follow up with finance companies for funding

**Agency Bill & Client Invoicing**

• Invoice clients based on carrier invoices and quotes
• Support agency bill and RP invoicing workflows
• Collaborate with Senior Account Managers on billing items
• Set up agency bill reconciliations for CPA review

**Daily Accounting Activities**

• Follow up with Senior Account Managers on unpaid invoices
• Attach paid vendor receipts in EPIC
• Resolve missing lines in EPIC downloads
• Track down missing carrier invoices and attach to carrier records
• Follow up on missing documentation required for reconciliation

**Broker / Producer Commission Processing (BR/PR)**

• Pull commission reports for brokers and producers
• Reconcile broker accounts
• Prepare commission data for payment processing

**SIAA Monthly Reporting**

• Print reconciled Agency Bill and Direct Bill statements from EPIC
• Save documentation in SIAA folders
• Record premium and commission data on the SIAA website
• Process SIAA payments
• Email SIAA commission statements

**Month-End & Year-End Support**

• Follow up with carriers on missing commission statements
• Resolve discrepancies between statements and payments
• Prepare monthly reports with Controller
• Assist CPA with year-end reporting and required journal entries

**Vendor Management**

• Attach vendor invoices in EPIC
• Process vendor payments
• Attach payment receipts

**Agency Licensing**

• Monitor **Sircon** monthly for state license renewals
• Ensure timely renewal and compliance

**Qualifications**

• Experience in **insurance accounting or agency operations (highly preferred)**
• Strong working knowledge of **Applied EPIC (highly preferred)**
• Excellent attention to detail and reconciliation skills
• Experience handling commissions, trust accounting, and carrier statements
• Comfortable working with Excel for tracking and reporting
• Strong follow-up and organizational skills
• Ability to manage recurring deadlines and high-volume transactions

## Requirements
This is a full time role
Up to $7/hr
100% Remote
## Apply
[Apply at Remote Raven](https://apply.workable.com/remote-raven/j/451CB5BB3D/apply)
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