Administrative Assistant (46906)

Description

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Position Title: Administrative Assistant

Reports to: Dean of Operations

Employment Classification: 10 Month Non-Exempt

Join a Transformational Team

• Seton Catholic Schools is a collaborative network of 15 Catholic K-8 schools in the Greater Milwaukee
• area. We are coming together to strengthen academics, faith formation and life-long outcomes for all
• students. In the next few years, Seton will continue to grow and add schools to serve nearly 7500 students
• and be a national model for urban school renewal. By joining our team, you can become an important part
• in this transformation.

Job Summary

• The Administrative Assistant is responsible for ensuring the school office is effectively positioned to support
• students, parents, teachers, and school leadership. This role will include family and student relations, data
• entry and important day-to-day administrative functions that keep the school running smoothly.
• *The job will include, but is not limited to the following duties and responsibilities:*

Student Information System Data Entry

• Collect student information from families and enter data into the student information system,
• PowerSchool.
• Record and reconcile student attendance.
• Work with School Office Manager or Dean of Operations to support compliance, data
• management, school setup, beginning of year, and end of year procedures.

Enrollment & Student Recruitment

• Represent the school and Seton Catholic Schools with a positive, solutions-oriented, and welcoming demeanor.
• Support student recruitment efforts including scheduling or providing school tours, participating in recruitment events, and supporting the planning and execution of enrollment activities and events.
• Coordinate student enrollment paperwork and documentation in alignment with documentation requirements and student information system entry.
• Coordinate school cumulative record management.
• Prepare and file reports as needed.

Student & Family Relations

• Answer phones and greet visitors in a polite and respectful manner. Maintain visitor log and ensure all guests adhere to visitor policy.
• Attend to sick students, maintain necessary student medical records, and manage student medication.
• Assist with special events, translations, and special projects as needed.

Additional Administrative Duties

• Maintain a clean, warm, and welcoming front office environment.
• Coordinate general school office operations.
• Ensure all student/family forms are collected and organized.
• Provide on-site support for purchasing, cash collection, and recordings.
• Receive, organize, and distribute mail and network courier items.
• Support coordination of field trips.
• Acquire and provide documentation for substitute teachers as needed.
• Other duties as assigned by manager.
• Assist on the meal service line during breakfast and/or lunch service as assigned.
• Attend annual nutrition program training as assigned.

Qualifications

Qualifications and Skills

• Strong communication, organization, and customer service skills
• Demonstrated attention to detail.
• Experience with Microsoft Word, Microsoft Excel, Office 365, and Google docs
• Demonstrated interest in promoting academic excellence in an educational environment.
• Demonstrated interest and ability to serve all of Seton Catholic School’s customers and constituencies.
• Experience in school environment preferred
• Bilingual preferred

Benefits and Perks

• Competitive pay.
• Health, dental and vision coverage.
• Archdiocese of Milwaukee pension program.
• A collaborative, regional network aligned to vision, mission and educational outcomes.
• A commitment to hiring a diverse team, reflective of our school communities.