Medical Records Coordinator

Description

Creekside Care Center of Gahanna

MEDICAL RECORDS COORDINATOR

Classification

Hourly Non-Exempt

Reports to

Direct of Nursing

Summary/Objective

• In keeping with our organization’s goals, the primary purpose of the Medical Records Coordinator
• is to oversee all health information records for the residents at the facility.

Job Duties

•  Maintain resident medical records and management of electronic medical records (EMR)
• system
•  Review medical records and assign correct codes in the EMR system for documents
•  Scan and upload print documents to the resident’ EMR chart
•  Coordinate proper documentation and record uploads with facility staff, medical director,
• and treating practitioners and providers in the EMR system
•  Ensure that complete resident records are processed and managed from admission to
• discharge
•  Maintain regular audit systems to ensure the integrity and completeness of EMR charts
•  Respond to medical and financial records requests from residents, family members,
• regulatory agencies, law firms, insurance companies, and medical providers and hospitals
•  Scan documents/files to the EMR system
•  Respond to emails and telephone calls punctually and complete tasks as directed
•  Keep log of completed tasks as necessary
•  Maintain compliance to all personnel policies and facility policies and procedures
•  Ensure that State and Federal regulations and standards (privacy and confidentiality) are
• followed
•  Protect resident privacy rights and confidentiality in accordance with HIPAA and LongTerm Care regulations and applicable laws relating to the position
•  Proficiency in HIPAA and the facility’s HIPAA policy and procedures
•  Flexibility to change job functions as needed or directed
•  Follow guidance as instructed by supervisor

Supervisory Responsibility

• There are no supervisory responsibilities for this position. However, the position requires
• communication with and oversight of nursing home staff to ensure that specific policies,
• procedures, and systems are maintained correctly as it relates to the department.

Qualifications

Required Education and Experience

•  High school diploma or GED
•  Strong utilization knowledge of Point Click Care
•  Computer literacy skills (Microsoft Outlook, Microsoft Office, Internet) and familiarity with
• various online and software platforms
•  Experience with electronic health records or similar electronic record systems; prior
• experience in long-term care and rehab is preferred
•  Familiarity with medical records, medical terminology, and basic anatomy & physiology

Required Skills

•  Excellent written and verbal communication skills
•  Demonstrate leadership, organizational skills, and ability to maintain a positive and
• professional attitude
•  Ability to work well under pressure, meet deadlines, and handle multiple tasks
• simultaneously
•  Display attention to detail
•  Interact with residents, families, and the community in a professional manner
•  Ability to engage in active listening (giving full attention to those speaking), critical thinking
• (using logic and reasoning to identify strengths/weaknesses of alternative solutions), and
• active learning (understanding implications of new information during problem-solving
• situations)
•  Exceptional judgment and active foresight
•  Self-motivated and self-directed

Position Type and Expected Hours of Work

• This position is within a healthcare facility that operates every day. Although this is generally a
• Monday through Friday position, there will be scheduled times of work on the weekends and
• holidays. Significant events can occur at any given time that require working. Ongoing direction and
• support may be necessary if systems are not properly implemented, continuously improved, and
• monitored.