Executive Assistant (5670)

Description

Are you a highly organized professional who thrives in a fast-paced environment where no two days are the same? Do you enjoy managing executive priorities, coordinating high-level meetings, handling confidential information, and keeping operations running seamlessly?

Hogan Manufacturing is looking for an exceptional Executive Assistant to support our CEO. This is more than an administrative role, t's an opportunity to become a trusted partner, working closely with executive leadership, the Board of Directors, legal counsel, and key stakeholders across the organization.

If you're proactive, detail-oriented, and enjoy solving problems before they arise, we'd love to meet you.

What You'll Do

As the Executive Assistant, you'll play a vital role in supporting the CEO and ensuring executive operations run efficiently. Responsibilities include:

• Manage the CEO's calendar, travel arrangements, meetings, and executive correspondence.
• Prepare, review, and proofread presentations, reports, and executive communications.
• Coordinate Board of Directors and committee meetings, including agendas, meeting materials, minutes, and follow-up action items.
• Serve as a professional point of contact for board members, employees, customers, vendors, and other business partners.
• Handle highly confidential information with professionalism, discretion, and sound judgment.
• Assist with legal and corporate administration, including maintaining corporate records and supporting communications with attorneys, consultants, and vendors.
• Proofread legal documents and organize legal files, pleadings, and discovery materials.
• Coordinate executive meetings, company events, luncheons, and employee celebrations.
• Manage special projects and executive initiatives while tracking deadlines and deliverables.
• Recommend process improvements that enhance efficiency and organization.
• Provide backup support for company phones, employee call-ins, voicemail greetings, and mail distribution as needed.

What We're Looking For

The ideal candidate is

• Exceptionally organized with outstanding attention to detail.
• Able to prioritize multiple projects and changing deadlines.
• A strong written and verbal communicator.
• Professional, polished, and comfortable interacting with executives and board members.
• Skilled at maintaining confidentiality and handling sensitive information.
• Proactive, resourceful, and able to work independently with minimal direction.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Qualifications

Skills/Requirements

• Strong customer service orientation with excellent interpersonal skills.
• Exceptional proofreading abilities to ensure accuracy in written communications.
• Experience in project coordination to support various initiatives effectively.
• Familiarity with file management systems and clerical duties.
• Bachelor’s degree (B.A.) from four-year college or university; or five+ years related experience and/or training; or equivalent combination of education and experience.

About Hogan Mfg., Inc.

Rooted in the Hogan family’s legacy since 1944, Hogan Mfg., Inc. is a customer-focused manufacturer delivering quality products and value-added services, including large transit components; accessibility solutions under our LIFT-U® brand that is sold and serviced in all 50 US states including Canada; Byk-Rak® and commercial trailers businesses. We leverage the latest technologies to enhance our offerings and remain sought after as a global leader in diverse manufacturing services. Hogan’s operations encompass 3 campuses located in Escalon, CA and Stockton, CA.