Admin Executive Assistant

Admin Executive Assistant (Operations, Compliance & ITAD Support) – Remote | U.S. Hours

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a highly organized and detail-oriented Admin Executive Assistant to support operations, compliance workflows, client onboarding, and internal coordination within a structured IT Asset Disposition (ITAD) environment.

This is not a basic administrative support role.

You will serve as the operational control layer across

• Executive coordination
• Compliance documentation
• Workflow tracking
• Client onboarding
• Records management
• Operational communication

This role requires exceptional attention to detail because even small operational mistakes can create downstream compliance, operational, or financial issues.

You’ll work closely with

• Leadership
• Operations teams
• Clients
• Compliance stakeholders

to ensure workflows remain accurate, organized, compliant, and fully operational.

If you

• Notice inconsistencies immediately
• Thrive in structured environments
• Follow through until tasks are fully complete
• Take ownership seriously

this role is a strong fit.

What You’ll Own

Administrative Coordination & Scheduling

• Manage calendars, scheduling, operational coordination workflows, and meeting logistics
• Coordinate communication across leadership, clients, operations teams, and vendors
• Anticipate operational needs and protect leadership bandwidth
• Ensure tasks, deadlines, and follow-ups move forward without delays

Documentation & Compliance Support

• Maintain organized, audit-ready documentation across systems
• Support compliance-sensitive workflows within ITAD operations
• Ensure all records remain:
• Accurate
• Complete
• Properly documented
• Securely stored
• Work within systems such as:
• Google Workspace
• Slack
• CRM platforms (Salesforce or similar)
• Operational tracking systems
• Maintain consistency and accuracy across all documentation and operational records

Operational Tracking & Quality Control

• Track:
• Client onboarding progress
• Operational workflows
• Internal updates
• Documentation changes
• Identify inconsistencies across:
• Dates
• Records
• Schedules
• Onboarding data
• Documentation
• Validate names, records, numbers, and workflow details before execution
• Help prevent operational issues through proactive quality control and review

Systems & Records Management

• Maintain clean and structured systems across operational tools
• Keep records:
• Organized
• Searchable
• Accessible
• Audit-ready
• Ensure operational systems remain consistent and reliable long term
• Improve documentation organization and workflow efficiency where possible

Required Experience & Skills

Experience

• 3+ years of experience in:
• Executive Assistant roles
• Administrative Assistant roles
• Operations support roles
• Virtual Assistant roles
• Compliance-focused administrative environments

Core Skills

• Strong experience with:
• Google Workspace
• Slack
• CRM systems (Salesforce or similar)
• Exceptional attention to detail and organizational ability
• Strong written and verbal English communication skills
• Ability to work independently with minimal supervision
• Strong operational follow-through and accountability
• High level of professionalism and confidentiality

Core Competencies

• Structured and process-oriented mindset
• Strong operational discipline
• Clear communication and proactive coordination
• Ability to manage multiple priorities accurately
• Strong problem-solving and quality-control mindset

Preferred Qualifications

• Experience in:
• ITAD environments
• Compliance-heavy industries
• Operations-focused businesses
• Experience supporting:
• Founders
• Executives
• Leadership teams
• Familiarity with:
• Audit preparation
• Compliance workflows
• Onboarding coordination
• Operational tracking systems

What Makes You a Strong Fit

• You are extremely detail-oriented and process-driven
• You catch mistakes and inconsistencies quickly
• You take ownership seriously and follow tasks through completely
• You thrive in highly structured operational environments
• You maintain professionalism under pressure
• You proactively solve problems instead of waiting for direction

What a Typical Day Looks Like

• Coordinate schedules and operational workflows
• Maintain organized and audit-ready documentation
• Track onboarding progress and internal operational tasks
• Review systems and records for inconsistencies or missing information
• Support leadership communication and follow-ups
• Maintain clean operational systems and documentation
• Ensure workflows remain compliant, accurate, and fully documented

In short: You help keep operations accurate, organized, compliant, and operationally reliable at all times.

Key Metrics for Success (KPIs)

• 100% audit-ready documentation
• Zero critical operational or documentation errors
• Accurate and timely task completion
• Reduction in operational issues through proactive quality control
• Smooth onboarding and workflow coordination
• Leadership confidence in operational reliability and follow-through

Why This Role Stands Out

• High-trust role with direct exposure to leadership
• Strong ownership across operations and compliance workflows
• Opportunity to improve and organize operational systems
• Structured, process-driven environment
• Clear path toward:
• Operations Manager
• Executive Operations Lead
• Compliance Coordinator
• Administrative Operations Leadership
• Fully remote role with long-term growth potential

Interview Process

• Initial Screening
• Recruiter Interview
• Client Interview
• Offer & Onboarding

Apply Now

If you

• Are highly detail-oriented
• Catch mistakes others miss
• Enjoy structured operational environments
• Take ownership and follow-through seriously

this role is a strong fit for you.