Admin Executive Assistant

Admin Executive Assistant (Operations / Compliance / ITAD) – Remote

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours

About the Role

• We’re hiring an Admin Executive Assistant to support client onboarding, documentation, and internal coordination in a compliance-driven IT Asset Disposition (ITAD) environment.
• This is a precision-critical role — small errors can create downstream operational or financial risk.
• You will act as the control layer across operations , ensuring everything is accurate, documented, and completed without gaps .

This role is ideal for someone who

• Notices inconsistencies instantly
• Works with structure and discipline
• Follows through until tasks are fully complete

What You’ll Own

Administrative Coordination & Scheduling (Core)

• Manage calendars, scheduling, and internal coordination workflows
• Align communication across leadership, clients, and internal teams
• Anticipate needs to protect leadership bandwidth
• Ensure tasks move forward without delays or missed steps

Documentation & Compliance Support

• Maintain audit-ready documentation across systems
• Support compliance-sensitive workflows within ITAD operations
• Ensure all records are:
• Accurate
• Complete
• Properly stored
• Work within structured systems like:
• Google Workspace
• Slack
• CRM platforms (e.g., Salesforce)

Operational Tracking & Quality Control

• Track:
• Client onboarding progress
• Internal updates
• Process changes
• Identify inconsistencies in:
• Data
• Dates
• Documentation
• Scheduling
• Validate all key details (names, numbers, records) before execution

Systems & Records Management

• Maintain clean, structured systems across tools
• Ensure documentation is:
• Organized
• Searchable
• Accessible
• Keep long-term records consistent and reliable

What Makes You a Strong Fit

• You are extremely detail-oriented (nothing slips)
• You think ahead and prevent problems before they happen
• You work independently with minimal supervision
• You understand how small admin errors can impact operations
• You are disciplined with documentation and follow-through

Required Experience & Skills

• 3+ years in:
• Executive Assistant
• Administrative Assistant
• Virtual Assistant roles
• Strong experience with:
• Google Workspace
• Slack
• CRM systems (e.g., Salesforce)
• Exceptional attention to detail and accuracy
• Strong written and verbal English communication
• Ability to work independently and solve problems
• High level of professionalism and confidentiality

Core Competencies

• Structured, process-driven mindset
• Strong problem-solving ability
• Clear and confident communicator
• Organized and disciplined execution style
• Adaptable across multiple responsibilities

Key Metrics (KPIs)

• 100% audit-ready documentation
• Zero critical errors in records or coordination
• Tasks completed on time without follow-up
• Reduced operational issues through proactive checks
• Smooth client onboarding and internal coordination
• Leadership time saved through proactive support

Why This Role Stands Out

• High ownership and trust from leadership
• Direct impact on compliance and operational quality
• Exposure to structured, process-driven environments
• Growth path into:
• Operations Manager
• Compliance Coordinator
• Executive Operations Lead

Apply Now

If you

• Are detail-obsessed
• Catch mistakes others miss
• Take full ownership of execution

This role is a strong fit.