Appointment Setter

Appointment Setter (Remote) – Sales Support | Meeting Booking | CRM & Scheduling

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours (Aligned with Prospect Time Zones)

About the Role

• We’re hiring an Appointment Setter to keep the sales pipeline full by booking qualified meetings for the sales team .
• This is a high-activity, execution-focused role — your job is to connect with leads, confirm interest, and turn conversations into scheduled calls .
• If you’re confident on the phone, organized with scheduling, and consistent with follow-ups — this role is for you.

What You’ll Own

Lead Engagement & Outreach

• Call, email, and message prospects from:
• Lead lists
• Inbound inquiries
• Confirm interest and qualify leads based on:
• Role
• Need
• Budget alignment
• Keep conversations professional, clear, and outcome-focused

Scheduling & Calendar Coordination

• Book meetings between prospects and sales reps
• Use tools like:
• Calendly
• HubSpot Meetings
• Google Calendar
• Microsoft Outlook
• Manage time zones accurately
• Send confirmations, reminders, and reschedule when needed

CRM Management & Data Accuracy

• Maintain clean data in:
• Salesforce
• HubSpot
• Zoho CRM
• Log all activities, notes, and updates
• Track appointment outcomes and lead status

Sales Team Collaboration

• Work closely with SDRs, BDRs, and Account Executives
• Provide detailed handoffs with prospect context
• Share insights to improve outreach and messaging

Performance Tracking & Optimization

• Track:
• Calls made
• Emails sent
• Appointments booked
• Show rates
• Identify bottlenecks (e.g., low show-up rates)
• Suggest improvements to increase conversion

What Success Looks Like

• Consistent flow of qualified booked meetings
• High meeting show rates (70–80%+)
• Accurate and clean CRM data
• Strong feedback from sales team on handoffs
• No missed follow-ups or scheduling errors

What Makes You a Strong Fit

• Confident communicator (phone, email, LinkedIn)
• Highly organized with attention to detail
• Persistent and resilient (comfortable with rejection)
• Able to handle high activity levels daily
• Professional in every interaction

Requirements (Must-Have)

Experience

• 1–2 years in:
• Sales support
• Inside sales
• Customer-facing roles

Core Skills

• Strong written and verbal communication
• CRM familiarity (Salesforce, HubSpot, Zoho)
• Scheduling tools experience:
• Calendly
• Chili Piper
• Ability to manage multiple calendars and time zones

Nice to Have

• Experience supporting SDR/BDR teams
• Familiarity with tools like:
• Outreach.io
• SalesLoft
• Apollo.io
• Industry experience in:
• SaaS
• Marketing
• B2B services
• Knowledge of sales frameworks:
• BANT
• SPIN
• Challenger

What a Typical Day Looks Like

• Review CRM and prioritize follow-ups
• Conduct outbound calls and send emails
• Confirm interest and book meetings
• Coordinate calendars and send reminders
• Update CRM with notes and statuses
• Track performance and improve outreach

In short

You ensure sales reps always have qualified conversations lined up .

Key Metrics (KPIs)

• Daily/weekly outreach activity (calls, emails)
• Appointments booked (weekly/monthly targets)
• Meeting show rate (70–80%+)
• CRM accuracy (100% logged activity)
• Sales team satisfaction with handoffs

Why This Role Stands Out

• Clear, measurable performance targets
• Direct impact on pipeline and revenue
• Structured systems and workflows
• Growth path into:
• SDR / BDR
• Account Executive
• Sales Operations

Interview Process

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Task (roleplay or CRM scenario)
• Client Interview
• Offer & Background Verification

Apply Now

• If you can handle outreach, stay organized, and consistently book meetings , this role gives you a strong entry point into sales and pipeline generation .
• Apply now and help drive the conversations that close deals.