HR Specialist

• 💼 HR Specialist
• Full-Time Remote | U.S. Business Hours
• (Flexibility required for onboarding cycles, payroll timelines, and employee support needs)
• 🚀 About the Role
• We’re hiring an organized and people-focused HR Specialist to support day-to-day HR operations and ensure employees have a smooth experience throughout the full employee lifecycle.

This role plays a critical part in

• onboarding and offboarding,
• HR compliance,
• payroll coordination,
• HRIS management,
• employee support,
• and operational HR execution.

• You’ll work closely with leadership, recruiters, payroll, and employees to ensure HR processes remain accurate, compliant, and efficient.
• If you thrive in structured environments, enjoy supporting people, and take pride in operational excellence — this role is a strong fit.
• 🔥 What You’ll Own

Recruitment & Hiring Support

• Post and manage job openings across:
• LinkedIn
• Indeed
• career pages
• and other job boards
• Screen resumes and coordinate interview scheduling
• Communicate with candidates throughout early hiring stages
• Support recruiters and hiring managers with hiring workflows

Onboarding & Offboarding

• Prepare:
• offer letters,
• onboarding documentation,
• orientation schedules,
• and employee packets
• Ensure completion of:
• I-9 documentation,
• E-Verify,
• tax forms,
• direct deposit setup,
• and compliance paperwork
• Manage offboarding processes including:
• access removal,
• equipment retrieval,
• and exit coordination

HRIS & Employee Records Management

• Maintain accurate employee records within HR systems such as:
• BambooHR
• ADP
• Gusto
• Zenefits
• or similar platforms
• Track:
• PTO,
• benefits enrollment,
• employee changes,
• and organizational updates
• Generate HR reports related to:
• headcount,
• turnover,
• compliance,
• and employee data

Payroll & Benefits Coordination

• Support payroll preparation and reconciliation processes
• Validate hours, deductions, and benefits data before payroll processing
• Assist employees with benefits-related questions
• Coordinate open enrollment and benefits administration activities
• Work closely with finance/payroll teams to ensure accuracy

Policy, Compliance & HR Operations

• Maintain HR policies, SOPs, and employee documentation
• Ensure compliance with:
• FMLA
• FLSA
• ADA
• EEOC
• and multi-state labor laws
• Maintain audit-ready HR records and documentation
• Assist with HR process improvements and operational efficiency initiatives

Employee Support & Relations

• Act as a trusted point of contact for employee questions and concerns
• Support engagement initiatives and performance management workflows
• Escalate sensitive matters appropriately to HR leadership
• Coordinate training sessions and compliance certifications

✅ Required Experience & Skills

• 2+ years of HR support, HR operations, or people operations experience
• Experience using HRIS platforms such as:
• BambooHR
• ADP
• Gusto
• Zenefits
• or similar systems
• Familiarity with U.S. labor law compliance
• Strong organizational and documentation skills
• Proficiency with:
• Google Workspace
• Microsoft Office
• spreadsheets
• and HR reporting tools
• Strong written and verbal English communication skills

⭐ Preferred Qualifications

• SHRM-CP, PHR, or related HR certification
• Experience with:
• multi-state payroll,
• international HR support,
• or startup environments
• HRIS implementation or process improvement experience
• Background supporting SaaS, professional services, or high-growth companies

🧠 What Makes You a Great Fit

• You are highly organized and detail-oriented
• You balance empathy with professionalism and compliance
• You proactively identify operational gaps and inefficiencies
• You communicate clearly and professionally with employees at all levels
• You are dependable, responsive, and process-driven
• You enjoy creating structure and improving workflows

📅 What a Typical Day Looks Like

• Coordinate interviews and onboarding activities
• Update employee records and HRIS systems
• Respond to employee questions regarding:
• payroll,
• benefits,
• PTO,
• or HR policies
• Validate payroll inputs and compliance documentation
• Prepare HR reports for leadership
• Support offboarding and employee lifecycle processes
• Maintain accurate and audit-ready HR documentation

In short

• You ensure HR operations remain organized, compliant, employee-focused, and scalable.
• 📊 Key Metrics for Success (KPIs)

• 100% completion of onboarding/offboarding tasks on time
• Payroll and benefits accuracy with zero major errors
• HRIS records consistently accurate and updated
• Compliance documentation maintained and audit-ready
• Employee satisfaction with HR responsiveness and support
• Timely completion of HR administrative workflows

🌟 Why This Role Stands Out

• Opportunity to support and improve core HR operations
• Exposure to full employee lifecycle management
• Work closely with leadership and cross-functional teams
• Remote flexibility with structured processes and growth opportunities
• Meaningful impact on employee experience and organizational operations

🧪 Interview Process

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Task (HR workflow or onboarding/compliance scenario)
• Client Interview
• Offer & Background Verification

👉 Apply Now

If you’re

• organized,
• people-focused,
• operationally strong,
• and experienced in HR coordination and compliance,

we’d love to hear from you.