Senior Administrative Assistant

Description

This position is responsible for providing and coordinating administrative services for the Division of Academic Affairs. Under general supervision, the senior administrative assistant performs a variety of sensitive and confidential secretarial, technical, and administrative functions using current technological tools.

• Provide general office management
• Prepare meeting minutes and reports
• Coordinate schedules and calendars for the Vice President for Academic Affairs and Associate Vice President for Academic Affairs
• Coordinate in-person and virtual meetings and events of the Division of Academic Affairs
• Assist VPAA with timely management of communications, approvals, and signature requests
• Assist with preparation and/or timely submission of reports and relevant correspondence/documents for the Vice President’s appointments and meetings.
• Maintain accurate electronic and/or hard copy records of personnel
• Budget management, entry and tracking of requisitions in the purchasing system
• Coordinate travel for VPAA and AVPAA and for faculty and/or student groups
• Assist with communications and official documents of the Division
• Provide administrative support to the academic departments
• Maintain equipment and supplies for the Office of Academic Affairs
• Maintain databases for internal and external reporting
• Monitor and confirm responses to student and faculty requests for information and assistance
• Utilize various systems to generate reports
• Other duties as assigned

Qualifications

REQUIRED KNOWLEDGE SKILLS AND ABILITIES

• Efficient organizational skills
• Strong oral and written communication skills
• Effective interpersonal skills
• Ability to effectively digitally communicate through various media
• Excellent computer skills and proficiency with a variety of computer applications
• Ability to anticipate and respond to emerging needs of students, faculty staff, various units, and visitors

MINIMUM EDUCATION, TRAINING AND EXPERIENCE

• Associate’s degree required; bachelor’s degree preferred
• Demonstrated technology proficiency (including Microsoft 365, virtual meetings, calendar functions, shared files, etc.)
• Previous administrative experience in office setting (5 years minimum)