Office Coordinator

Description

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We are seeking a highly organized and service-oriented Office Coordinator to support the daily operations of our workplace and enhance the overall employee experience. This role is essential in maintaining a professional, welcoming, and efficient office environment while supporting leadership and coordinating engagement initiatives and events.

If you thrive in a fast-paced environment, enjoy wearing multiple hats, and take pride in delivering exceptional workplace experiences, we’d love to hear from you.

Key Responsibilities

🏢 Office Operations

• Manage office supplies and ensure workspaces remain organized and well-stocked
• Coordinate with cleaning services and external vendors
• Handle mail distribution and coordination
• Answer and direct incoming phone calls
• Maintain welcome screens and office monitors

🎉 Employee Engagement & Recognition

• Coordinate birthday celebrations, sympathy cards, and employee milestones
• Manage service awards and recognition programs
• Support administration of company scholarship programs
• Assist in planning company events (e.g., team gatherings, BBQs)

📅 Meetings & Events Coordination

• Organize meetings, lunches, and off-site events
• Support coordination for VIP guests and visitors

👩‍💼 Executive & Administrative Support

• Provide administrative support to HR and leadership
• Act as a go-to resource for general office and employee needs

Qualifications

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• Minimum 2 years of experience in office coordination, administrative support, or a similar role
• Strong organizational and time management skills
• High attention to detail with the ability to maintain structured systems
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office (Outlook, Excel, Word)
• Ability to handle confidential information with discretion
• Bilingual (Spanish) preferred

Why Join Us?

• Be a key part of shaping a positive and engaging workplace culture
• Work closely with leadership and cross-functional teams
• Opportunity to make a meaningful impact on employee experience