Practice Administrator (103588)

Description

• SECTION 1: Job Summary (Summary of the basic functions of the position)
• Practice Administrators are more senior level office managers who typically manage multiple locations
• and/or 30+ employees at one practice location. They work closely with the providers of a medical
• practice or clinic, along with their Regional Practice Manager, to ensure effective, quality patient care is
• provided. They are directly responsible for all aspects of the daily operations of the practice(s) they are
• assigned. These medical professionals are in charge of making sure the practice space is running
• smoothly and successfully.
• SECTION 2: Duties and Responsibilities (Responsibilities necessary to accomplish job functions)

• Provides leadership in implementing the organization’s business plans for the practice / clinic.
• Recommends, develops, implements improvements for the practice.
• Informs Regional Practice Managers about current trends, problems and medical activities to facilitate policy making.
• Establishes, secures approval and overseas clinic operating policies and procedures.
• Assists providers to ensure all resources are available for quality patient care.
• Oversees efforts for recruitment, development, performance evaluation of employees.
• Oversees the business and financial affairs of the clinic and fiscal management in conjunction with Operations and Accounting functional leadership from the Corporate Support Office.
• Oversees and manages the billing and collection process within the practice / clinic.
• Enhances operational effectiveness, emphasizing cost containment without jeopardizing important innovation or quality of care.
• Ensures clinic compliance with all regulatory agencies governing health care delivery and the rules of accrediting bodies.
• Continually monitors operations, programs, physical properties; initiates appropriate changes under the direction the Regional Practice Manager.
• Encourages community education by initiation participation in health fairs and events to promote awareness. Responsible for managing the overall marketing activities of the practice.
• Represents the clinic in its relationships with other health organizations, government agencies, and third party payers.
• Assists in managing practice managed care relationships, including monitoring of related reimbursement, negotiation with third party payers, provider credentialing, and maintenance of contracts.
• Serves as liaison and channel of communication between the practice / clinic, health plans, insurance companies and regulatory bodies.
• Resolves any medical-administrative problems and keeps lines of communication open with staff to ensure high employee morale and a professional, healthful clinic atmosphere.
• Maintains professional affiliations and enhances professional development to keep current in the latest health care trends and developments.
• Adheres to all safety policies and procedures in performing job duties and responsibilities while supporting a culture of high quality and great customer service.
• Performs other duties that may be necessary or in the best interest of the organization

Qualifications

SECTION 3: Experience Requirements

• Five (5)+ years experience as an Practice Administrator in a healthcare setting, required
• Three (3)+ years experience in a dermatology practice, preferred

SECTION 4: Knowledge, Skills and Abilities Requirements

• Thorough knowledge of medical terminology, required.
• Ability to travel between multiple practice locations as assigned.
• Basic knowledge of medical billing coding, including CPT and ICD-10 coding, required
• Detail oriented, professional attitude, reliable
• Management and organizational skills to support the leadership of this function
• Ability to follow or provide verbal & written instructions with sufficient grammar and spelling skills to avoid mistakes or misinterpretations
• Interpersonal skills to support customer service, functional, and team mate support needs
• Able to communicate effectively in English, both verbally and in writing
• Mathematical and/or analytical ability for basic to intermediate problem solving
• Basic to intermediate computer operation
• Proficiency with Microsoft Excel, Word, and Outlook
• Specialty knowledge of systems relating to job function
• Knowledge of state and federal regulations for this position; general understanding of HIPAA guidelines

SECTION 5: Supervisory Responsibilities

• Directly supervises employees in the practice space.
• Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
• Responsibilities include interviewing, hiring, and training employees, planning, assigning, and directing work; appraising performance, rewarding and disciplining employees, addressing complaints and resolving problems.

Benefits

• Medical, Dental, & Vision
• 401k
• PTO & Paid Holidays
• Company Paid Life Insurance
• Employee Perks Program