Bookkeeper/ Executive Assistant

About the Role

We are looking for a Bookkeeper/Admin Assistant with strong financial expertise and administrative skills. The ideal candidate will have hands-on experience with Netsuite and QuickBooks , along with the ability to handle executive tasks such as scheduling, correspondence, and high-level organizational support.

Key Responsibilities

• Bookkeeping & Accounting
• Maintain accurate financial records, including accounts payable (AP) and accounts receivable (AR) transactions.
• Process invoices, payments, and expense reports using Netsuite and QuickBooks .
• Perform bank reconciliations and generate financial reports.
• Ensure compliance with financial regulations and tax filing deadlines.
• Executive-Level Support
• Manage emails, correspondence, and document organization for senior executives.
• Handle calendar scheduling , appointments, and meeting coordination.
• Assist with project management and administrative tasks to ensure business efficiency.
• Conduct industry research and provide summaries to executives for decision-making.
• Coordinate travel arrangements, expense tracking, and reporting.

Required Qualifications & Skills

• Minimum 3+ years of bookkeeping/accounting experience .
• Proficiency in Netsuite and QuickBooks (Online/Desktop).
• Experience managing financial statements, reconciliations, and expense tracking .
• Strong administrative and executive support skills.
• Highly organized with exceptional attention to detail .
• Ability to multitask and prioritize in a fast-paced environment.
• Excellent written and verbal communication skills .
• Fluent in English (written and spoken).
• Confidentiality and professionalism in handling sensitive financial and executive matters.

Preferred Qualifications

• Prior experience in executive assistance
• Background in financial reporting or accounting support .
• Familiarity with other accounting software tools.
• Strong problem-solving skills and ability to work independently .