Administrative Virtual Assistant (Marketing Agency)

About Us

• Our client is a fast-paced digital marketing agency supporting businesses with services
• including website design, Google Ads management, social media marketing, print design,
• branding, and more. The team operates remotely and works collaboratively to deliver
• responsive, high-quality service to our clients.
• We are looking for a reliable, detail-oriented Administrative Virtual Assistant to support our
• client’s growing team with recurring operational and marketing admin tasks.

Position Overview

• This role is ideal for someone who enjoys structured, process-driven work, learns new systems
• quickly, and takes pride in organization and accuracy. While some tasks involve marketing
• platforms and creative assets, prior marketing experience is not required — we will provide
• training on all workflows and systems.
• This is a part-time role starting at approximately 20 hours per week, with potential to grow into a
• full-time position over time.

Key Responsibilities

• Google Ads Administrative Support (must have)
• ● Review Google Ads search terms reports
• ● Identify irrelevant or low-quality search queries
• ● Add negative keywords based on provided guidelines
• ● Maintain accuracy and attention to detail across multiple client accounts

Document & Flyer Management

• ● Update fillable PDF versions of marketing flyers
• ● Upload updated documents to various platforms and systems
• ● Replace outdated files in websites, CRMs, and archives
• ● Maintain tracking spreadsheets and organized file structures

General Administrative Support

• ● Follow documented processes and SOPs
• ● Assist with repetitive but important operational tasks
• ● Communicate progress and timelines clearly with the team
• ● Help maintain smooth internal workflows and fast client turnaround times

Requirements

• ● Administrative or virtual assistant experience
• ● Familiarity with Adobe Acrobat
• ● Must be proficient using Google Ads.
• ● Strong attention to detail
• ● Excellent organizational skills
• ● Comfortable learning new tools and systems quickly
• ● Reliable communication and responsiveness
• ● Ability to manage recurring tasks independently
• ● Comfortable working in a fast-paced remote environment
• ● Positive attitude and willingness to learn

Preferred (But Not Required)

• ● Experience with Google Ads platforms
• ● Experience working with remote teams
• ● Experience using CRMs or project management systems

Working Style & Culture

Our client is a friendly, collaborative, and casual remote team that values

• ● Open communication
• ● Accountability
• ● Meeting deadlines
• ● Adaptability
• ● Proactive updates and responsiveness
• We are looking for someone who is dependable, communicative, and happy to take ownership
• of recurring operational tasks that help keep the business running smoothly.