Property Manager

Position Overview

• We are seeking a detail-oriented and experienced Virtual Assistant Property Manager to support
• the management of a growing residential rental portfolio of approximately 18 properties. The
• ideal candidate will have prior experience with property management software, tenant
• communications, lease administration, and maintenance coordination.
• This role is designed to start as a part-time position (20 hours per week) with the potential to
• transition into a full-time role as responsibilities expand.

Key Responsibilities

Property Management Administration

• ● Manage and maintain property records within Buildium or similar property management
• platforms.
• ● Monitor rent payments and issue late payment notices to tenants.
• ● Track lease expiration dates and renewal schedules.
• ● Draft, update, and modify lease agreements as required.
• ● Ensure tenant files and property documentation remain organized and up to date.

Tenant Communication

• ● Respond to tenant inquiries through the property management portal.
• ● Send tenant notices, announcements, and renewal communications.
• ● Maintain professional and timely communication with residents.

Maintenance Coordination

• ● Coordinate maintenance requests between tenants, vendors, and ownership.
• ● Track work orders and ensure repairs are completed.
• ● Assist with scheduling and follow-up on maintenance activities.

Document & System Management

• ● Organize and maintain property files within OneDrive.
• ● Ensure property management software is accurately synchronized with financial and
• operational records.
• ● Improve and maintain administrative workflows and documentation processes.

Qualifications

• ● Previous experience in property management or real estate administration.
• ● Strong working knowledge of Buildium, AppFolio, or similar property management
• software.
• ● Understanding of leases, renewals, tenant communications, and property management
• terminology.
• ● Excellent organizational and administrative skills.
• ● Strong written and verbal communication abilities.
• ● Ability to work independently with minimal supervision.

Preferred Qualifications

• ● Experience managing multiple residential properties.
• ● Familiarity with maintenance coordination and vendor management.
• ● Experience supporting real estate investors or property owners.