Virtual Assistant

About the Role

We are seeking a reliable, detail-oriented, and tech-savvy Virtual Assistant to support specialized research and title-related operations. This role is ideal for someone who enjoys investigating records, working with online systems, leveraging AI tools, and maintaining high levels of accuracy. The successful candidate will become a key member of the team, supporting document retrieval, title searches, reporting, and light administrative functions. Because training is extensive, we are looking for someone interested in building a long-term career with the company.

Key Responsibilities

• ● Conduct online title searches and property-related research.
• ● Retrieve documents from county Recorder of Deeds and other public record systems.
• ● Analyze records and compile findings into organized reports.
• ● Utilize AI tools, including ChatGPT and similar platforms, to assist with research, summarization, and report generation.
• ● Perform internet research on a variety of topics as needed.
• ● Maintain accurate records and documentation.
• ● Support light administrative tasks, including email management and communication follow-up.
• ● Collaborate with team members to ensure timely completion of assignments and projects.

Required Qualifications

• ● Strong internet research skills.
• ● Excellent attention to detail and ability to work accurately with legal, property, or public records.
• ● Comfortable learning and using new software platforms.
• ● Experience with AI tools such as ChatGPT or similar productivity applications.
• ● Strong written English communication skills.
• ● Highly organized with the ability to manage multiple tasks Independently.
• ● Dependable, self-motivated, and able to work remotely with minimal supervision.

Preferred Qualifications

• ● Experience conducting title searches, property research, or document retrieval.
• ● Familiarity with public records databases or Recorder of Deeds systems.
• ● Experience using Qualia or similar title/real-estate software.
• ● Previous virtual assistant, administrative, or operations support experience.
• ● Candidates based in the Philippines are strongly encouraged to apply.

Software & Tools

The role will involve working with

• ● Gmail
• ● ChatGPT and other AI tools
• ● Qualia
• ● County Recorder of Deeds systems
• ● Other web-based business applications as needed
• General software proficiency is more important than experience with any specific platform, as training will be provided.

What We're Looking For

• ● A long-term team member who values stability and growth.
• ● Someone who is curious, resourceful, and enjoys solving problems through research.
• ● A professional who can learn processes quickly and maintain a high level of accuracy.
• ● A team player who is comfortable working independently in a remote environment.