Finance Operations Lead

Company: www.sanctuary.co http://www.sanctuary.co

ABOUT THE COMPANY

Sanctuary is a US based real estate company that builds nature-led, wellness-centered communities. Our first 135-acre residential community in the Texas Hill Country is designed with:

🌱 Non-toxic materials

💧 Clean water and filtration systems

⚡ EMF-conscious design

🌿 135 acres of preserved land and eco-sensitive planning

🏗️ Masonry construction

We are a global team (spread across 8 countries) of designers, architects, engineers, and dreamers building spaces that restore and inspire. For us, it's not just where people live - it's how they live.

Our vision is to bring Sanctuary to major cities around the world: healthy, sovereign communities that sit on the edges of every modern metropolis.

THE ROLE

We're looking for a Finance Operations Lead who owns the execution layer behind everything we build — draws, lender relationships, insurance, debt tracking, and cashflow visibility. You sit at the intersection of finance, construction, and operations, and you move between all three without losing a beat.

You're the person who builds the system before the chaos arrives. You catch problems before they escalate. You give leadership the real-time clarity they need to make capital decisions with confidence.

YOUR DAY-TO-DAY

Capital & Draw management

• Own and manage the full draw cycle for all active development projects across multiple lenders
• Prepare, compile, and submit draw requests with complete supporting documentation — cost certifications, inspection reports, title updates, and lien waivers
• Coordinate with lenders, inspectors, and title companies to ensure timely review and funding of each draw
• Maintain a master draw schedule across the portfolio and proactively flag delays or funding risks
• Track draw disbursements against approved budgets and flag variances for review
• Review closing documents, title commitments, settlement statements, and HUDs to identify discrepancies, funding risks, or at-risk situations prior to closing

Lender communication & relationship management

• Serve as the primary point of contact for all lenders—managing all day-to-day communication and back-and-forth required to advance and receive draws
• Build strong, trust-based relationships with lender asset managers, construction monitors
• Navigate lender queries, information requests, and conditions professionally and efficiently
• Ensure all loan covenants, reporting requirements, and draw conditions are met on time
• Coordinate internally with project managers, contractors, and the development team to gather and verify draw documentation

Insurance coordination

• Own the full insurance lifecycle across all projects and entities - builder's risk, general liability, title, and other required coverages
• Proactively solicit and evaluate quotes from brokers; make recommendations and coordinate binding of coverage
• Manage premium payment schedules - ensure payments are made on time and reflected in project and company cashflow
• Maintain a live insurance register and ensure all coverage is lender-compliant at all times. Track renewal dates and initiate renewal processes ahead of expiry

Interest & debt service tracking

• Track interest accruals and payment schedules across all construction and development loans
• Reconcile interest statements from lenders against internal records and flag discrepancies
• Work with the finance team to ensure interest payments are reflected accurately in project cost projections and company cashflow

Cashflow & reporting

• Act as the operational bridge between construction and capital teams
• Produce weekly and monthly reporting on draw status, upcoming payments, and projected funding needs
• Work closely with the CEO/Head of Capital to provide forward-looking cashflow inputs for treasury planning
• Flag cashflow pinch points early and work cross-functionally to mitigate timing risks

YOU'RE PROBABLY A GREAT FIT IF YOU HAVE…

• 4–7 years of experience in real estate development finance, construction lending, or a related role
• Solid understanding of construction loan mechanics - draw procedures, lender requirements, inspection processes, and loan covenants.
• Experience managing schedules and liaising with brokers and lenders on coverage compliance
• Strong financial literacy - comfortable reading loan agreements, reconciling interest statements, and building cashflow models
• Highly organised with a track record of managing multiple projects and deadlines simultaneously
• Excellent communicator - able to manage lender relationships professionally and coordinate internally across finance, development, and legal teams
• Advanced proficiency in Microsoft Excel and Google Suite (Sheets, Docs, Drive, Gmail) - you build tools and trackers that others rely on
• High attention to detail and ownership mentality - you catch things before they become problems and follow through until they are resolved
• Comfortable operating in ambiguity - you can make sense of incomplete information, identify what matters

IDEAL TRAITS

• Prior experience at a real estate developer, private equity real estate firm, or construction lender
• Familiarity with common lender draw platforms
• Exposure to multi-lender or syndicated loan structures
• Experience building or owning a cashflow model at the company level

WHAT SUCCESS LOOKS LIKE

• All draws are submitted and received accurately and on time - zero missed deadlines
• Insurance and interest payment schedules are tracked proactively, with no lapses or surprises
• The finance team always has a clear, current view of upcoming capital needs tied to the draw pipeline
• Lender relationships are well-managed and responsive - draws funds without unnecessary delays

If this sounds like the role you've been waiting for, we'd love to hear from you. Apply, and let’s talk!