HR Specialist (Ops & Payroll)

Are you an experienced HR professional with a passion for payroll, HR operations, and delivering a great employee experience?

We are looking for a detail-oriented and proactive HR Payroll & Operations Specialist to join our HR team on a 12-month contract. This role will be responsible for supporting end-to-end payroll administration, HR operations, employee lifecycle activities, and compliance across Singapore and Malaysia.

What You'll Be Doing

Payroll & Benefits Administration

• Manage end-to-end payroll administration, leave management, taxation matters, and statutory contributions for Singapore.
• Support payroll administration for Malaysia and coordinate with relevant vendors and stakeholders.
• Administer employee benefits and claims.
• Perform payroll ledger reconciliation and bonus accrual validation.
• Serve as a key point of contact for employee queries relating to payroll, benefits, and HR policies.

HR Operations & Employee Lifecycle

• Support the full employee lifecycle from onboarding to offboarding.
• Maintain employee records and ensure timely updates within HR systems.
• Prepare employment-related documentation, letters, and HR-related invoices.
• Partner with internal stakeholders to deliver a positive employee experience.

HR Systems & Data Management

• Maintain employee data and HR documentation with a high level of accuracy.
• Support HR data migration, system updates, and database maintenance.
• Ensure proper records retention and HR governance standards are met.

Governance & Compliance

• Support compliance with employment laws, payroll regulations, and internal policies.
• Assist with audits and maintenance of statutory records.
• Support HR reporting, surveys, and operational analytics.

Team & Administrative Support

• Support employee engagement and culture initiatives.
• Provide backup support for office administration activities when required.
• Participate in HR projects and other ad-hoc assignments.

What We're Looking For

Skills & Attributes

• Meticulous with exceptional attention to detail and numerical accuracy.
• Strong organizational and time management skills.
• Able to handle confidential employee information with professionalism and discretion.
• Collaborative team player with a hands-on and adaptable approach.
• Customer-focused mindset with strong communication and stakeholder management skills.
• Willing to provide support across broader HR and office administration activities when required.
• Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related field.
• Minimum 3 years of experience in Payroll and HR Operations.
• Proven experience managing end-to-end Singapore payroll, including CPF contributions, taxation matters, and statutory compliance.
• Experience supporting Malaysia payroll is highly preferred.
• Strong understanding of Singapore employment legislation and payroll regulations.
• Knowledge of Malaysia employment laws and payroll regulations would be advantageous.
• Hands-on experience with HRIS and payroll systems.
• Proficiency in Microsoft Office and/or Google Workspace.

All your information will be kept confidential according to EEO guidelines.