Accountant / Bookkeeper - Client facing

Role Overview

• We are seeking a client-focused Accountant/Bookkeeper to provide reliable, high-quality
• accounting support while serving as a trusted financial partner to our clients. This role is
• responsible for maintaining accurate financial records, managing day-to-day accounting
• activities, and delivering clear financial insights to support informed business decisions. The
• position requires regular communication with clients and collaboration during Pacific Standard
• Time (PST) business hours.

Scope of Services & Responsibilities

Accounting & Record Maintenance

• ● Maintain accurate, complete, and up-to-date accounting records using cloud-based
• accounting platforms such as QuickBooks, Xero, Salesforce, and related systems.
• ● Review, categorize, and post all bank and financial transactions, proactively
• communicating with clients to clarify and properly classify ambiguous transactions.
• ● Record monthly adjusting entries, including accruals and deferrals, in accordance with
• applicable accounting standards.

Reconciliations and; Financial Integrity

• ● Perform monthly reconciliations of bank accounts, credit cards, and loan accounts to
• ensure accuracy and reliability of financial reporting.
• ● Maintain a detailed Fixed Asset Schedule, ensuring proper asset tracking and
• depreciation.
• ●Inventory Accounting
• ● Record and reconcile inventory-related entries. From recognition of inventory assets to
• recording of COGS once sold.
• ● Reconciliation of ending inventory balance and value against physical assets.
• ● Identify variances and analyze root cause for variance resolution.

Accounts Receivable & Payable Support

• ● Assist with accounts receivable activities, including invoicing, applying customer
• payments, and supporting collection efforts for overdue balances.
• ● Manage accounts payable processes, including recording vendor bills, processing
• supplier payments, and maintaining professional and responsive communication with
• vendors.

Payroll & Transaction Accuracy

• ● Ensure payroll transactions are accurately recorded and reflected in the financial
• statements.

Financial Analysis & Advisory Support

• ● Provide support and insights related to Cost of Goods Sold (COGS) calculations and
• inventory management.
• ● Prepare and review monthly financial reports, including Profit & Loss statements,
• Balance Sheets, and Accounts Receivable aging reports.
• ● Participate in monthly financial review meetings with clients to explain financial results,
• highlight trends, and provide actionable recommendations.

Technology & Process Optimization

• ● Integrate and manage accounting-related applications such as Bill.com, Gusto,
• QuickBooks Payroll, Shopify, Square, Stripe, PayPal, TOAST, Xtrachef, and Marketman
• with the primary accounting system.
• ● Continuously evaluate and streamline accounting workflows to improve efficiency,
• accuracy, and scalability for clients.

Client Engagement & Work Schedule

• ● Serve as a primary accounting contact for assigned clients, ensuring timely responses
• and clear communication.
• ● Collaborate with clients and internal teams during Pacific Standard Time (PST)
• business hours to support meetings, reviews, and ongoing accounting needs.

Qualifications

• ● Proven experience as an Accountant or Bookkeeper in a client-facing or professional
• services environment.
• ● Strong understanding of accounting principles, financial reporting, and month-end close
• processes.
• ● Hands-on experience with QuickBooks, Xero, and integrated accounting applications.
• ● Excellent communication skills with the ability to explain financial information clearly to
• non-financial stakeholders.
• ● Strong attention to detail, organizational skills, and ability to manage multiple client
• engagements.

Preferred Credentials

• ● Must be a Certified Public Accountant (CPA).
• ● Experience supporting small to mid-sized businesses across multiple industries relevant

• to CPG.