Executive Assistant to the Director

Job Summary

The Executive Assistant to the Director provides high-level administrative and operational support to the Director by managing schedules, coordinating meetings, handling confidential information, and ensuring smooth day-to-day business operations. The role requires strong organizational skills, professionalism, discretion, and the ability to work in a fast-paced environment. Candidates with experience supporting foreign executives or expatriates are highly preferred.

Duties and Responsibilities

Administrative Support

• Manage and maintain the Director’s calendar, appointments, meetings, and travel arrangements.
• Screen calls, emails, and correspondence, and prioritize important matters for the Director.
• Prepare reports, presentations, meeting minutes, and other business documents.
• Organize and maintain confidential files, records, and documents.

Coordination and Communication

• Coordinate with internal departments and external stakeholders on behalf of the Director.
• Handle meeting arrangements, including scheduling, venue preparation, and follow-ups.
• Assist in communication with local and foreign partners, clients, and executives.
• Ensure timely submission of reports, requirements, and business documents.

Operational Assistance

• Monitor tasks, deadlines, and action items assigned by the Director.
• Support daily operational and administrative requirements of the office.
• Assist in organizing company events, business meetings, and executive activities.
• Perform other tasks that may be assigned by the Director from time to time.

Qualifications

• Bachelor’s Degree in Business Administration, Management, Office Administration, or any related course.
• At least 2–3 years of proven work experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Experience in handling foreign executives, expatriates, or multinational clients is an advantage.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and multitasking abilities.
• Proficient in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook) and online communication platforms.
• Ability to handle confidential information with professionalism and discretion.
• Strong interpersonal skills and ability to work under pressure.
• Willing to work onsite and render extended hours when necessary.

Why Join Us?

• Competitive compensation and career growth opportunities
• 20 Days Paid Leave upon regularization
• HMO coverage with two dependents upon regularization
• Opportunity to travel overseas with all expenses paid
• Paid trainings and continuous professional development
• Exposure to international business operations and executives

Pay: Php35,000.00 - Php45,000.00 per month

Benefits

• Additional leave
• Company Christmas gift
• Company events
• Employee stock ownership plan
• Health insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise

Work Location: In person