Executive Assistant (Admin & Marketing Support)

Looking for: Executive Assistant (Admin &

Marketing Support)

Role Overview

• We are an early-stage startup building an innovative
• consumer technology product for women (currently in stealth mode). The founder
• is seeking a highly proactive, resourceful, and tech-savvy Executive
• Assistant & Marketing Coordinator to provide high-level administrative,
• operational, and marketing support.
• This role is ideal for someone who thrives in fast-paced,
• ambiguous startup environments and enjoys wearing multiple hats from executive
• support to content creation and growth marketing. You will work closely with
• the founder in a high-touch, collaborative setting and play a key role in
• helping scale the business.

Scope of Work

• Executive

& Administrative Support

• Calendar

management and scheduling (via Calendly)

• Meeting

coordination, summaries, and follow-ups

• Inbox

and communication support (LinkedIn, email, WhatsApp)

• Contact

management and follow-up tracking (post-events, networking)

• Travel

planning and logistics for conferences and startup events

• Research

• and application for exclusive industry events (e.g., tech weeks, private
• founder/investor gatherings)

1. Marketing & Content Support

• Develop

and manage a LinkedIn content calendar (5 posts/week)

• Draft

thought leadership posts aligned with the founder’s voice

• Schedule

and prepare approved content for publishing

• Engage

with target audiences (comments, outreach, growth strategies)

• Support

• long-form content creation (articles, PR-style pitches, founder
• storytelling)

• Assist

in building early-stage brand presence across

• LinkedIn

(primary focus)

• TikTok,

Instagram, Facebook (secondary, longer-term)

1. Email Marketing & Investor Communications

• Create

and format investor and company update newsletters

• Ensure

cross-device compatibility (especially Apple devices)

• Test

and optimize email deliverability and formatting

• Maintain

and grow contact lists (investors, partners, founders)

1. CRM & Systems Setup

• Research,

recommend, and help implement a lightweight CRM solution

• Organize

and maintain contact databases and communication pipelines

• Assist

in setting up scalable marketing and communication systems

1. File & Data Management

• Organize

Google Workspace files and folders

• Maintain

and update investor data room

• Ensure

proper handling of sensitive and confidential documents

1. Bookkeeping Support

• Track

and categorize expenses in spreadsheets

• Maintain

basic financial records and monthly reconciliations

• Assist

with expense reporting and ledger upkeep

1. Event & Networking Support

• Identify

relevant startup, investor, and tech events

• Monitor

platforms (e.g., event apps, WhatsApp groups, private lists)

• Apply/register

for events and manage attendance logistics

• Maintain

event calendars and schedules

1. AI & Productivity Enablement

• Use

AI tools (within approved private environments only) to

• Draft

content

• Summarize

meetings

• Assist

with research and workflows

• Continuously

suggest process improvements and efficiencies

Qualifications

• Required
• Strong

written and spoken English (exceptional writing skills required)

• Experience

as an Executive Assistant, Virtual Assistant, or similar role

• Background

in marketing, content creation, or social media management

• Highly

organized with strong attention to detail

• Proactive,

resourceful, and able to anticipate needs

• Comfortable

working in a fast-changing, ambiguous startup environment

• High

level of professionalism and confidentiality

• Preferred
• Experience

supporting founders or startup teams

• Familiarity

with LinkedIn growth and personal branding strategies

• Basic

bookkeeping or expense tracking experience

• Experience

with CRM tools and email marketing platforms

• Experience

attending or supporting tech/startup events

• Work

Style Fit

• Thrives

in dynamic, non-repetitive work

• Open

to feedback and iterative content refinement

• Comfortable

with daily collaboration and real-time communication

• Curious,

adaptable, and excited about building from the ground up

Tools Required / Preferred

• Google

Workspace (Docs, Sheets, Drive, Gmail, Google Meet)

• Calendly
• Canva
• LinkedIn

(content + engagement)

• WhatsApp

(communication)

• AI

tools (private environments only)

• ChatGPT

(Teams/Private)

• Google

Gemini

• (Optional)

Claude

• Pitchwell

(or similar PR/pitch tools)

• CRM

tools (e.g., HubSpot or lightweight alternatives – to be determined)

• Basic

spreadsheet/accounting tools

Shifts & Hours

• Initial: Starting with 25–30 hours per week; fixed schedule (overlapping

hours with the founder (U.S. time zones))

• Potential: Transition to full-time (40 hours/week)
• Availability

for daily check-ins and real-time collaboration

Target Start Date

• Flexible

(not urgent) — hiring will prioritize best-fit candidate over speed