Executive Assistant and Content Creator - Independent Contractor

Job Title: Executive Assistant & Content Creator to Founder & CEO

Job Overview

• We are seeking a highly organized, proactive, Executive Assistant & Content Creator to support a
• Founder & CEO at an innovative startup at the intersection of real estate and marketing. This role
• blends executive support, lead management, agent onboarding, contract administration, and social
• media content coordination. You’ll be a key extension of the Founder, helping manage incoming
• agent inquiries, scheduling meetings, ensuring consistent follow-up, keeping contracts, and
• supporting short-form social media content creation. The ideal candidate is detail-oriented,
• tech-savvy, adaptable, and comfortable juggling both administrative and creative tasks in a
• fast-paced startup environment.

Responsibilities

Executive & Administrative Support

• Manage inbox and respond to incoming agent inquiries in a timely, professional manner
• Schedule introductory and onboarding calls with agents
• Maintain calendar organization and ensure meetings are properly booked and confirmed
• Maintain organized digital filing systems for contracts, agents, and reports
• Prepare, send, and track agent contracts using DocuSign
• Create Stripe payment links and incorporate them into contracts or follow-up emails
• Prepare zip code and market reports using Excel and incorporate findings into proposals
• Track and input data into the company CRM system (Airtable)
• Monitor, report, and help improve sales progress and lead pipeline movement
• Create and execute follow-up plans for warm and cold leads
• Follow up on communications with potential clients and prospects to ensure momentum and

completion of action items

• Create and maintain internal process outlines and documentation for repeatable tasks
• Coordinate with internal and external stakeholders, managing communication on behalf of the CEO

Content & Social Media Support

• ● Assist with social media content creation, including: 15–30 second short-form video content
• (Reels, Shorts, LinkedIn videos) and static posts and captions
• ● Organize, schedule, and submit content for review and approval
• ● Use Canva to format and polish content as needed
• ● Coordinate posting on various social media platforms
• ● Track basic social media engagement metrics (e.g., views, likes, comments, shares, follower
• growth)
• ● Report on engagement trends and performance insights to support weekly check-ins and
• content discussions

● Execute email marketing campaigns using Customer.io, including

• ● Setting up campaigns and workflows based on provided strategy and copy
• ● Uploading audiences, scheduling sends, and managing basic automation
• ● Monitoring campaign status and ensuring successful execution

Requirements

• ● Minimum 3 years of experience as an Executive Assistant, preferably supporting C-level
• executives
• ● Fluent in English – both written and spoken, with exceptional communication skills
• ● Strong follow-up skills and comfort communicating with prospective agents
• ● Experience using Canva and/or Adobe
• ● Experience executing email campaigns on marketing platforms
• ● Strong attention to detail, organizational skills, and ability to work independently
• ● Ability to thrive in a remote, startup environment with changing priorities
• ● A strong sense of urgency

Preferred

• Previous experience in real estate or marketing industries
• Familiarity with project management tools

Tools You’ll Use

• Airtable (CRM, lead tracking, agent management)
• Google Workspace (email, calendar management, shared folders)
• Canva (content creation and design)
• Excel (zip code and market reports)
• DocuSign (contracts)
• Stripe (payment tracking and links)
• Social Media Platforms (LinkedIn, Facebook, Instagram)
• Customer.io (email campaigns)