Small Claims Officer - NCR(Taguig, QuezonCity, Pasig)

Job Responsibilities

The Small Claims Officer is responsible for the end-to-end processing, filing, and monitoring of small claims cases, ensuring timely submission, complete documentation, and coordination with courts and partner institutions. ---

Key Responsibilities

1. Account Extraction & Case Preparation

• o Extract and validate eligible accounts for small claims filing based on approved criteria.
• o Maintain an accurate tracking list of accounts endorsed for filing.

1. Document Consolidation & Completion

• o Prepare and accomplish Small Claims Form 1-SCC in the required number of copies.
• o Draft and finalize Complaint Affidavits and Letters Pursuing to File Case.

o Secure, verify, and reproduce Certified True Copies (CTC) of required documents, including

• § Loan Agreements
• § Secretary’s Certificate
• § Articles of Incorporation
• § Demand Letters
• § LBC Tracking Records
• § Business Permits
• § Representative’s Valid IDs
• o Obtain certifications from concerned internal offices (e.g., FHL Office).
• o Ensure completeness, accuracy, and proper pagination of all documents.

1. Notarization & Document Compilation

• o Coordinate notarization of affidavits and required documents.
• o Compile and organize case folders according to court standards and filing requirements.

1. Court Filing & Submission

• o Personally submit small claims applications to the Office of the Clerk of Court (OCC), Hall of Justice – Taguig, within prescribed cut-off times.
• o Coordinate with OCC personnel regarding filing status and procedural requirements.

1. Filing Fee Processing

• o Receive and review Landbank deposit slips issued by OCC Taguig, including verification of filing fees.
• o Process payment of filing fees at the designated Landbank branch within cut-off schedules.
• o Return validated deposit slips to OCC Taguig and secure official receipts.

1. Case Monitoring & Coordination

• o Monitor raffle schedules for branch assignment (every Monday).
• o Track issuance of hearing schedules (every Friday) and record all court updates.
• o Maintain organized records of filed cases, receipts, branch assignments, and hearing dates.

1. Reporting & Administrative Support

• o Provide regular status updates on filed cases, pending filings, and upcoming hearings.
• o Ensure compliance with internal controls, timelines, and documentation standards.
• o Perform other clerical and administrative tasks related to small claims processing as required.
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Qualification Requirement

• Preferably with bachelor’s degree in legal management, Political Science, Paralegal Studies, or related field
• 2 years’ Experience in legal documentation, court filing, or administrative legal work
• Strong attention to detail and organizational skills
• Ability to handle confidential information

Job Type: Full-time

Application Question(s)

• At least 1–2 years of experience in credit investigation, field verification, or loan processing?
• Familiarity with local geography and communities on the said area?
• Ability to work independently and meet deadlines?
• Must have Own motorcycle and valid driver’s license ?
• willingness to travel extensively?