Accounts Payable/Receivable Administrator

The Accounts Payable/Accounts Receivable Administrator completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. Responsibilities also include preparing, posting, verifying and recording customer payment, misc. A/R transactions, collection calls and reports for management.

Essential Functions of the Position

Specific A/P duties and tasks that will be performed as part of this role

• Reconciles processed work by verifying entries and comparing system reports to balances
• Charges expenses to proper accounts and cost centers by analyzing invoice/expense reports; recording entries
• Pays vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice or payment discrepancies and documentation
• Ensures credit is received for outstanding memos
• Issues stop-payments or purchase order amendments
• Processes employee reimbursement amounts by verifying expense reports
• Reports sales taxes by calculating requirements on paid invoices
• Protects organization’s value by keeping information confidential
• Other duties as required by finance/accounting department

Specific A/R duties and tasks

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable, including month end close procedures.
• Maintains and updates customer files, keeping all relevant information current.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts, and contacts delinquent accountholders to request payment.
• Create reports regarding the status of customer accounts as requested.
• Protects organization’s value by keeping information confidential.
• Other duties as required by finance/accounting department.

Requirements

Position Requirements

Formal Education and Certification

• High School Diploma, GED or equivalent required
• Accounts payable or accounts receivable experience preferred
• Associate / Bachelor’s degree in accounting, finance, or related field a plus

Skills & Experience

• Excellent verbal and written communication skills
• Ability to work independently and in a fast-paced environment
• Must interact professionally with customers and suppliers
• Excellent organizational skills and attention to detail Thoroughness
• Data entry skills
• Microsoft Office (word and excel)

This position will be working out of our Livonia, MI headquarters.