Executive Assistant

The Executive Assistant to the Chancellor provides high-level administrative and organizational support to the Chancellor’s Office. The role ensures efficient daily operations, smooth communication, professional coordination, and proper handling of confidential information.

1. Executive Administrative Support:

• Manage the Chancellor’s calendar, appointments, and meeting schedules.
• Prepare official correspondence, reports, memoranda, and documentation.
• Screen and prioritize phone calls, emails, and requests directed to the Chancellor.
• Prepare presentations, briefing materials, and meeting packages.

1. Office and Meeting Coordination:

• Organize and coordinate internal and external meetings, visits, and events.
• Prepare meeting agendas, record minutes, and follow up on action items.
• Ensure all meeting materials and logistics are well-prepared in advance.

1. Communication and Liaison:

• Serve as the main point of contact between the Chancellor’s Office and other departments.
• Maintain professional communication with internal stakeholders and external partners.
• Convey instructions, decisions, and updates from the Chancellor to relevant parties.

1. Operational and Logistical Support:

• Coordinate travel arrangements, bookings, and itineraries for the Chancellor.
• Track, follow up, and complete administrative tasks and required approvals.
• Maintain confidential and organized filing systems (electronic and physical).

1. Confidentiality and Professionalism:

• Handle sensitive information with strict confidentiality and discretion.
• Maintain a high level of professionalism, diplomacy, and organizational awareness.

• Bachelor’s degree in Business Administration, Management, or a related field.
• 2–5 years of experience as an Executive Assistant or in a similar administrative role.
• Strong proficiency in Microsoft Office Suite.
• Excellent command of written and spoken English (Arabic is a plus).
• Experience in working in fast-paced or executive environments.

Required Skills

• Strong organizational and time management skills.
• Excellent interpersonal and communication abilities.
• High attention to detail and accuracy.
• Ability to multitask and work under pressure.
• Professional appearance and demeanor.