Manager, Finance Operational Excellence

Purpose Statement

The Finance Operational Excellence (FOE) Manager will develop and manage excellent operations with effective compliance controls and risk management for Finance & Strategy (F&S) in the affiliate. The position reports to General Affairs Group Manager under F&S and assists Controller and manages 1 regular employee and 2-3 outsourcing staff.

The position will;

• Establish operational excellence in F&S, especially Employee Business Expenses (EBE) by collaborating with relevant global teams and the local controller. It must always include assurance of compliance with relevant Finance policies and procedures.
• Promote appropriate use of expenses and remediation of violations of Finance policies.
• Ensure AbbVie transparent disclosure based on JMPA's transparency guidelines and local laws and regulations under the supervision of Global Transparency.
• Maintain the risk management programs including insurances.
• Support responses to an internal audit.

Lead financial and operational data analysis to establish new cross-functional business support models in F&S.

Major Responsibilities

・EBE operation and governance

[Operation]

• ✔ Manage the EBE processes with Concur Travel and Expense (CTE) based on the relevant finance policy and the global SOP
• ✔ Train employees and handle inquiries with the outsourcing staff
• ✔ Work with relevant global teams and Controller to resolve any technical and policy-related issues.

[Governance]

✔ Keep refining data processing methods including leverage of other relevant expense data resources than CTE such as travel data to detect fraud and abuse more effectively

✔ Monitor EBE records to ensure appropriate spending.

✔ Report to the senior management findings though the monitoring process and propose remediation actions individually and comprehensively

・JPMA transparency reporting

✔Ensure AbbVie Japan’s disclosure based on JMPA's transparency guidelines and Clinical Research Law

✔Manage and update a process to accurately collect and aggregate data required for disclosure

✔Coordinate responses to inquiries for Conflict of Interest (COI) with COI team

・Risk management

✔Work with Global Risk Management to maintain necessary insurances

✔Support Facility and Global Security to develop and maintain Crisis Management & Business Continuity Program

・Audit support

✔Assist and collaborate with Controller and other relevant managers to respond to an internal audit periodically

・Cross-functional process design and implementation

✔Analyze relevant financial and operational data to support General Affairs Group Manager and Finance Director to meet any new cross-functional business requirements to be managed by F&S

✔Lead or participate in development of the new cross-functional process and implement as planned

Basic

• ・Over 10 years of experience in a business and finance environment
• ・Robust accounting knowledge
• ・Superior data analytical skills
• ・Balance between commercials and controls
• ・Critical thinking and problem-solving skills
• ・Ability to have sensitive and tough conversations with stakeholders in a productive way
• ・Intermediate or upper English language capability

Preferred

• ・Over 5 years of working experience in the pharmaceutical industry
• ・Adequate experience and interest in internal financial controls
• ・Over 5 years of people management

Key Stakeholders 

• ・Controller
• ・Account Payable Manager/Specialist
• ・Procurement Manager
• ・Global Transparency
• ・Global Risk Management
• ・Global Security
• ・Internal Auditor 
• アッヴィは、機会均等を重視する雇用主であり、誠実な企業活動、革新の推進、人々の生活への貢献、そして地域社会への貢献に努めています。雇用機会均等に向けて、障がいを持つ方々も積極的に支援しています。