Property & Facilities Manager

The Property & Facilities Manager is responsible for the maintenance, care, and efficient operation of all building equipment and facilities of Hope Clinic. Position recruits, trains, and supervises a team of maintenance volunteers, delegating tasks, and ensuring task completion and appropriate follow up. Responsible for communication and timely completion of all building/facilities projects. The ideal candidate will have strong organizational and observational skills to notice and be continually responsive to ongoing needs of the facility.

Position is part-time (approx. 30 hours per week) and benefit eligible. In addition to health benefits, position is eligible for paid vacation and sick time, as well as a generous, paid holiday schedule that includes the week between Christmas and New Years.

Required Education and Experience

• Associate’s or Bachelor’s degree in relevant field and/or facilities management certification

preferred; or equivalent combination of education and direct experience

• Demonstrated project management experience and hands-on oversight of property/facilities

and equipment maintenance

• Experience with facilities master planning, including space utilization and development
• Experience with contract management and budgeting
• Supervisory experience of maintenance and facilities personnel

Required Competencies

• Ability to demonstrate Hope Clinic’s core values
• Strong organizational and communication skills; responsive and reliable
• Strong project management skills
• Familiarity with OSHA regulations and local codes and ordinances
• Comfort and familiarity with general facility maintenance and physical building operations
• Understanding of facilities/property/capital expense budgeting
• Ability to take occasional after-hours calls related to unexpected facility issues (i.e. alarms)
• Proficiency with Microsoft systems including Word, Excel, and Outlook
• Ability to learn additional systems including Sharepoint Work Order system

Essential Functions

• Prepare and manage building and properties budget, approve expenditures
• Oversee and manage utility budgets
• Select, train, and supervise volunteer maintenance and facilities personnel
• Ensure all volunteer work is performed in compliance with all OSHA regulations, general safety

requirements, and local codes/ordinances

• In consultation with CEO, oversee and manage property acquisition, development, and disposal
• Manage bid process for contracted work; coordinate and oversee contractor projects
• Maintain strong professional relationships with contractors, vendors, and city planning officials

Property & Facilities Manager Rev. April 2024

• Regularly communicate and provide timely updates about building improvements, projects, and

other scheduled work with leadership, management, and staff

• Primary point of contact for all vendors, contractors, utility workers, etc.
• Regular on-site presence to effectively manage contracted/vendor work and ensure minimal

disruption to program operations and client service delivery

• Initial point of contact for all building and fire alarm issues/troubleshooting
• Plan, schedule, and oversee building maintenance, repair, and construction activities (proactive

and emergent)

• Purchase or otherwise acquire necessary materials, equipment, and tools
• Manage Sharepoint Work Order system, ensuring work order requests are assigned and

completed in a timely manner

• Regularly interact with CEO, leadership team, and management staff regarding building and

• facilities issues
• Hope Clinic is an Equal Opportunity Employer. All qualified applicants are welcome to apply.
• For immediate consideration, a cover letter detailing your interest in Hope Clinic must accompany resume.