Administrative Assistant

Administrative Assistant

• Recruitment and human resource functions involving applicants and existing employees
• Maintaining calendar and schedule of two senior management members
• Freedom to create process and procedures that work with your duties or use existing procedures
• Able to independently navigate Windows PC & iOS and use the internet as a resource to problem solve, find information, etc
• Successfully use (and quickly adapt to new) office equipment (copy machines, scanners, printers, fax machines, etc.), hardware and software to improve processes/systems. Currently using Jotform, Canva, Constant Contact, Paylocity, and Procare
• Highly Proficient in MS Office (MS Word, MS Excel, MS Publisher and MS PowerPoint)
• Takes initiative in getting tasks done, very willing to jump into something new and offer whatever help is needed
• Eager to take on special projects and collaborative team assignments- Is efficient in terms of time usage & work style (Strong organizational skills with the ability to multi-task as well as work independently)
• Excellent time management skills and ability to prioritize workload on short notice
• Attention to detail and problem-solving skills
• Ability to think logically and critically to improve systems and streamline processes
• Excellent written and verbal communication skills
• Able to communicate in a professional, polite, and empathetic manner
• Being comfortable asking questions and able to implement constructive feedback
• Spanish and/or Portuguese speaking jumps to the top of the list
• Familiarity with child care environments, regulations, agencies (Massachusetts Early Education & Care, NAEYC, etc.) jumps to the top of the list

Job Type: Full-time

Benefits

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person