Student And Programs Officer

Role type: Part Time (0.8FTE), Fixed Term until 26 February 2027

Faculty: Medicine, Dentistry and Health Sciences

• Department / School: Department of Rural Health; Melbourne Medical School
• Salary: $86,943 - $99,864 (pro rata for part-time) plus 17% super

• Shape rural medical education / own a portfolio of MD students / collaborative, values-driven Rural Clinical School
• Join us to deliver exceptional support for rural MD students and strengthen Victoria’s future health workforce.
• Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

The University of Melbourne

We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity

In this role, you will provide dedicated administrative and student support for rural MD cohorts across Victoria. You will help ensure smooth academic programmes and examinations while contributing to continuous process improvement. You will join a supportive Rural Clinical School team committed to collaboration and high-quality service.

What you will deliver

• Manage an allocated portfolio of MD students, overseeing key academic programme and lifecycle administration tasks.
• Coordinate timetabling, tutorial group allocation, class lists, assessments monitoring and timely communication with students and staff.
• Administer clinical and written examinations across RCS sites, including travel, invigilation and local exam coordination.
• Support student enquiries in an imtely manner, facilitate MD (Rural) selection processes and coordination of Rural Clinical School annual events.
• Contribute to policy, guideline and process review, documentation, reporting and broader team-based continuous improvement.

You may be a great fit if you

• Hold an appropriate tertiary qualification or bring equivalent relevant experience and training.
• Demonstrate strong communication skills, building effective relationships with diverse stakeholders.
• Bring proven experience in administration roles, interpreting policies and providing accurate advice and information.
• Exhibit excellent organisational skills and attention to detail, managing competing priorities to meet deadlines.
• Work effectively with minimal supervision while contributing positively to collaborative, team-based environments.
• Use Microsoft Office and standard applications confidently to manage data, documentation and communication tasks.

For further information please refer to the attached PD.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:

• Build future financial security with 17% superannuation
• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
• Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
• Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
• Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
• Health and well-being services including a leading Employee Assistance Program

• For more information check out our benefits page!
• Your new team – Department of Rural Health
• The Department of Rural Health leads programmes that strengthen Victoria’s rural health workforce through education and support.
• You will join the Rural Clinical School team, delivering the Doctor of Medicine to students across rural sites.
• We offer a values-driven, collaborative environment focused on innovation, continuous improvement and meaningful community impact.

Be Yourself

The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.

We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.

Aboriginal and Torres Strait Islander Applicants

We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.

Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at korin-korin@unimelb.edu.au .

Application essentials

• Visit "apply with us" to learn more about the process, including tips and FAQs.
• You must have current valid work rights for Australia. Visa sponsorship is not available for this role.
• A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.
• Please upload your resume and a cover letter outlining your interest and experience as part of the application process.

Want to know more?

• For queries related to this specific position, contact Kylie Erben
• For questions related to our recruitment process email Walid at hr-careers@unimelb.edu.au
• For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments').

• Apply today, and join a community that’s shaping the future.
• Applications close: 16 August 11:55 PM; Melbourne time zone.

Position Description

• JR-016158 Student And Programs Officer PD.docx
• JR-016158 Student And Programs Officer PD.pdf