Academic administrative Assistant

This position will provide administrative support and report to the nursing program director/dean to support the nursing program, while coordinating and balancing the needs of a diverse student population and faculty.  This position needs the ability to adapt, direct and multi-task, and should demonstrate exemplary organizational skills.

 

Job responsibilities: 

• Assist with maintaining information tracking sheets for academics. 
• Assist with scanning documents for academics. 
• Operates a variety of office equipment, computer, printer, photocopies, facsimile, scanner and calculator, projector. 
• Responsible for auditing faculty and maintaining academic hard and electronic files for academic programs and notifying appropriate individuals of missing or outdated documentation. 
• Coordinate live scan and follow through with all live scan documentation. 
• Assist with updating program specific forms. 
• Assists deans/directors with uploading advising, change in student status for graduation, withdrawals, and other records, including scanning & uploading documents to CVUE, Anthology/Power BI and various other spreadsheets and databases. 
• Attends meetings on behalf of the Dean as delegated and needed. 
• Responsible for auditing faculty & student files for academic programs and notifying appropriate individuals of missing or outdated documentation. 
• Ability to travel to different campuses as needed. 
• Take meeting minutes (including faculty, committee, PAC, Student Rep meetings). 
• Assist with Student and Campus Activities (pinning, graduation, regulatory meetings). 
• Schedule and follow up on hiring interviews. 
• Set up and managing of Course Key locations for student clinical rotations. 
• Collecting, notifying and managing documents from Faculty and students for clinical rotation compliance. 
• Ordering and maintaining office supplies. 
• Ordering and management of uniforms each semester for nursing students. 
• Assist with onboarding of new didactic and clinical faculty. 
• Regular, in-person attendance up to 5 days per week on campus/on site is an essential function of this position 
• This role requires on-site collaboration with students, faculty, and staff 
• Other duties as assigned. 
• High school or equivalent certificate. 
• 2+ years of Administrative related experience supporting a team or multiple teams. 
• Ability to maintain records.  
• Learn & maintain information on Microsoft Office 365 (Word, Excel, PowerPoint) and Teams. 
• Ability to shift quickly from one task to another maintaining productivity.  
• Must be capable of communicating effectively verbally and in writing. 
• Has medical terminology knowledge or work experience in health care. 

We Offer (for Full Time)

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks’ starting Vacation per year.  Increasing based on years of service with company
• 12 paid Holidays and 2 Floating Holiday
• 401K with a Company Match
• Company Paid Life Insurance at 1x’s your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on program