Executive Assistant to Sales

Position Overview

Brabo is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Vice President of Sales and help drive operational excellence across the sales organization. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in keeping teams organized, informed, and moving forward.

The Executive Assistant will play a critical role in supporting sales leadership, coordinating schedules and networking opportunities, assisting with onboarding and operational processes, preparing client and internal materials, and serving as a bridge between the Sales and Operations teams.

Executive & Administrative Support

• Manage and coordinate the Vice President of Sales’ calendar, meetings, appointments, and priorities
• Assist in scheduling and populating networking events, chamber events, BNI meetings, and business development opportunities for the Sales team
• Prepare agendas, documents, and materials for leadership meetings, sales meetings, and one-on-one meetings
• Attend meetings when needed to take notes, track action items, and assist with follow-up
• Provide day-to-day administrative support to Sales leadership

Sales Operations & Client Support

• Prepare, send, and track sales proposals and supporting documents
• Review sales orders and submitted documentation for completeness and accuracy
• Assist with onboarding-related administrative tasks for new clients
• Pull payroll and HR reports for onboarding and implementation purposes
• Assist with state registrations and related compliance documentation
• Coordinate internally with Operations, Payroll, Benefits, HRIS, and Service teams to ensure smooth client transitions

Training & Process Support

• Assist in training Sales team members on company systems, workflows, and internal processes
• Help document, organize, and improve sales and onboarding procedures
• Maintain updated process documentation and internal reference materials
• Support the development and organization of sales collateral, presentations, and training resources

Communication & Cross-Department Coordination

• Serve as a liaison between the Sales and Operations teams to improve communication and accountability
• Help ensure tasks, client requests, and internal follow-ups are completed in a timely manner
• Support leadership with reporting, organization, and process management initiatives

Requirements

Qualifications

• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Ability to prioritize tasks and manage multiple projects simultaneously
• High attention to detail and follow-through
• Professional demeanor with strong interpersonal skills
• Comfortable working in a fast-paced, team-oriented environment
• Proficiency in Microsoft Office, Google Workspace, CRM systems, and business software platforms
• Experience with payroll, HR, benefits, or administrative support is preferred
• Experience supporting executives or sales leadership is a plus

Preferred Traits

• Self-motivated and proactive
• Strong sense of accountability
• Problem solver with a positive attitude
• Adaptable and resourceful
• Team-oriented with a customer service mindset
• Comfortable learning and teaching technology and systems